How to Use WPS Format Painter on macOS

Use WPS Format Painter through 3 how-to topics, all available without membership, to copy formatting once, apply it repeatedly, or start from the right-click toolbar.

How-to Index

How-to Guide

1. Use Format Painter Once

Entry: Home tab → Format Painter

1. Select the cell that already has the formatting you want, or select the formatted text inside a cell.
2. Click Format Painter on the Home tab.
3. When the pointer changes to a brush, click or drag across the target area where you want to apply the formatting.
4. After the formatting is applied, Format Painter exits automatically.

Success Criteria

• Interface result: the target area shows the same font, fill, border, or number format as the source area.
• What you can do next: you can continue editing, entering data, or saving the spreadsheet.

Tips While Using

• Common mistake: if you do not select the source cell or source text first, there is no formatting to copy.
• Environment note: this feature copies formatting only and does not copy content or formulas.

2. Use Format Painter Repeatedly

Entry: Home tab → Format Painter

1. Select the cell or text that contains the formatting you want to reuse.
2. Double-click Format Painter on the Home tab.
3. Click or drag across multiple non-adjacent target areas one by one to apply the same formatting repeatedly.
4. When you finish, press Esc or click Format Painter again to exit.

Success Criteria

• Interface result: multiple target areas receive the same formatting.
• What you can do next: after exiting Format Painter, normal selection and editing return.

Tips While Using

• Common mistake: a single click applies the formatting only once; use a double-click when you need repeated application.
• Environment note: confirm the source formatting before applying it to several ranges in sequence.

3. Use Format Painter from the Right-Click Toolbar

Entry: Right-click menu → Floating toolbar → Format Painter

1. Select the cell or text that contains the formatting you want to copy.
2. Right-click to open the menu and floating toolbar.
3. Click the Format Painter icon on the floating toolbar.
4. Click or drag across the target area to apply the formatting.

Success Criteria

• Interface result: the target area matches the source formatting.
• What you can do next: you can continue editing the spreadsheet from the right-click menu or standard interface.

Tips While Using

• Common mistake: if you right-click outside the selected source area, you may need to confirm the selection again before applying the format.
• Environment note: this entry is useful for mouse-based workflows and provides the same formatting result as the ribbon entry.