WPS Fill is a spreadsheet feature for batch copying, directional filling, and quick entry of common content; it includes 8 core tasks, with 6 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 8 | Matches the number of rows in the How-to Index |
| Available without membership | 6 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-related rows in the index |
| Shortcuts | Ctrl+D / Ctrl+R | Used for Fill Down and Fill Right |
About This Feature
Overview
WPS Fill in WPS Spreadsheets on Windows helps you copy content across a selection, fill data by direction, and complete several common entry tasks more efficiently.
Key capabilities include:
- Fill Down to copy the top cell in a selection into the cells below.
- Fill Right to copy the leftmost cell in a selection into the cells on the right.
- Fill Up and Fill Left to copy existing content in the opposite direction when you need to align an existing table layout.
- Enter Current Date to insert the current system date into selected cells.
- To Worksheets in Same Group to copy the selected range from the current worksheet to grouped worksheets.
- Calculate and Enter Ranking and Fill Blank Cells for faster data cleanup and structured worksheet updates.
This feature is useful for recurring reports, score sheets, inventory tables, grouped worksheet updates, and quick date entry in spreadsheets.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows desktop environment that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local fill actions do not require a network connection; signing in or using membership-related access requires network availability |
| Other | You need to be able to open WPS spreadsheet files and edit the target worksheet |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation method | Download the Windows installer and complete setup with the installation wizard |
| Post-install check | Open WPS Spreadsheets, go to the Home tab, and confirm that Fill-related entries are available |
Source: WPS download center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides Fill Down, Fill Right, Fill Up, Fill Left, Enter Current Date, To Worksheets in Same Group, Calculate and Enter Ranking, and Fill Blank Cells in one fill workflow. | Excel supports the fill handle, Auto Fill options, and Home > Fill commands for Down, Right, Up, and Left, with Ctrl+D and Ctrl+R shortcuts. | Google Sheets supports autofill to continue number, letter, or date series, and it can also repeat existing values across selected cells. | Notion Autofill is designed for database properties and AI-generated outputs such as summaries, extracted information, translation, and tagging rather than directional spreadsheet filling. | Adobe Acrobat Fill & Sign is designed for filling and signing PDF forms rather than directional spreadsheet filling or grouped worksheet updates. |
| WPS Advantages | Advantage: WPS brings directional fill, current-date entry, grouped worksheet fill, and selected data-cleanup entries into one menu for spreadsheet work. Distinct: It is more aligned with day-to-day worksheet editing tasks in one place. | Compared with WPS: Excel documentation on this page focuses on fill handle behavior, formula copying, Auto Fill options, and directional Fill commands; it does not present grouped worksheet fill or blank-cell fill as one combined menu workflow. | Compared with WPS: Google Sheets documentation focuses on extending or repeating series with autofill; the public help page does not show Fill Up, Fill Left, or grouped worksheet fill entries. | Compared with WPS: Notion Autofill is better suited to database content generation and AI-assisted property filling than cell-range copying across spreadsheet directions. | Compared with WPS: Adobe Fill & Sign is for PDF form completion and signatures, so it does not address spreadsheet-oriented fill workflows. |
| Official Source | — | Fill a formula down into adjacent cells | Automatically create a series or list | Notion AI for databases | Fill and sign documents in Acrobat on the web |
Overall Conclusion
If your main work is batch copying, directional filling, and quick spreadsheet entry, WPS Fill is closely matched to everyday worksheet editing. Microsoft Excel and Google Sheets also support fill-related workflows, but their public guidance here emphasizes formulas or series continuation. Notion and Adobe address different content types and are not direct matches for standard spreadsheet fill operations.
Use Cases
| No. | Scenario | Suitable for | Main pain point | Recommended solution |
|---|---|---|---|---|
| 1 | Copy formulas in bulk | Finance staff and data processors | The same formula must be entered repeatedly in one column | Use Fill Down to copy formulas quickly |
| 2 | Complete headers or row data across columns | Administrative and operations staff | Re-entering similar content cell by cell takes time | Use Fill Right for batch copying |
| 3 | Complete blank cells during cleanup | Data cleaning staff | Blank cells affect filtering and summary work | Use Fill Blank Cells to complete missing values |
| 4 | Insert the current date quickly | Daily report and ledger users | Manual date entry is repetitive | Use Enter Current Date |
| 5 | Sync the same content to multiple worksheets | Worksheet creators and coordinators | Multiple grouped worksheets need the same update | Use To Worksheets in Same Group |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Fill Down, Fill Right, Fill Up, Fill Left | ✅ | ✅ |
| Enter Current Date | ✅ | ✅ |
| To Worksheets in Same Group | ✅ | ✅ |
| Calculate and Enter Ranking | ❌ | ✅ |
| Fill Blank Cells | ❌ | ✅ |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday copying, directional fill, and date entry | Free | Common fill actions are enough for routine spreadsheet work |
| Frequent blank-cell cleanup or ranking entry | WPS Premium | Membership-related fill tools are more suitable for repeated data cleanup and structured processing |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page