WPS Version History helps you review, preview, name, restore, save, and remove historical versions in collaborative spreadsheets; it includes 6 core tasks, with 6 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 6 | Matches the number of rows in the How-to Index |
| Available without membership | 6 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Version History is a version management feature for collaborative spreadsheets in WPS on Windows. It helps you review file changes over time and return to an earlier version when data is changed by mistake, content is lost, or an earlier state needs to be checked.
Its main capabilities include:
- View the version list in reverse chronological order.
- Check version details such as time, editor, and version notes.
- Preview an earlier version before taking action.
- Name an important version for easier identification.
- Restore the current file to a selected version.
- Save an earlier version as a new file or delete an unneeded version.
This feature is useful for team spreadsheets, milestone tracking, accidental edit recovery, and version archiving.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Collaborative spreadsheets and version records usually require an internet connection |
| Other | You need to open a collaborative document and have editing permission |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office, open a collaborative spreadsheet, and confirm that a Version History entry is available from the Collaboration or File menu |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides a version list in collaborative spreadsheets and supports previewing, naming, restoring, saving as a new file, and deleting versions. | Microsoft Word can recover an earlier version and also lets users compare versions before restoring. Its version workflow is commonly tied to saved files and Microsoft storage services. | Google Docs and Sheets let users view version history, restore an earlier version, make a copy of an older version, and create named versions. | Notion lets users open Page history and restore an earlier page version for content review and recovery. | Adobe Acrobat compares two PDF versions and generates a difference report, focusing on document comparison rather than collaborative spreadsheet version history. |
| WPS Advantages | Advantage: WPS brings viewing, previewing, naming, restoring, saving as, and deleting into one version panel for collaborative spreadsheets. Distinct: It is organized around spreadsheet version management instead of a separate comparison workflow. | Compared with WPS: Microsoft's official guidance focuses more on recovering earlier versions and comparing versions, while naming and centralized version handling depend more on the surrounding Microsoft storage environment. | Compared with WPS: Google documents named versions and copying older versions in more detail, while WPS keeps restore, save as, and delete actions together in one history panel. | Compared with WPS: Notion is centered on page history for workspace content rather than a spreadsheet-oriented version panel. | Compared with WPS: Adobe is more suitable for reviewing differences between PDF files than for restoring collaborative spreadsheet history. |
| Official Source | — | Recover an earlier version of a Word file | Find what's changed in a file | Tips to keep your team's Notion pages up to date | Compare two versions of a PDF file |
Overall Conclusion
If your main goal is to review and roll back collaborative spreadsheet versions, WPS keeps the entry points and actions more concentrated in one place. Microsoft and Google also provide version recovery, but their workflows emphasize different storage and editing contexts. Notion and Adobe fit page history or PDF comparison scenarios more closely.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Roll back mistaken edits | Collaborative editors | Current content was overwritten by mistake | Open version history and restore the correct version |
| 2 | Check who changed what and when | Team leads | Need to trace edit time and editor | Review version time, editor, and notes in the history list |
| 3 | Mark important milestones | Project members | Key stages are hard to identify later | Name important historical versions |
| 4 | Keep a copy of an older version | Data maintainers | Need old content without replacing the current file | Save an earlier version as a new file |
| 5 | Clean up unneeded versions | Document managers | Too many versions make browsing harder | Delete versions that are no longer needed |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic use of Version History | Available | Available |
| PDF features | Access to basic PDF features | Access to more complete PDF features |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template benefits |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional review or restore of collaborative spreadsheet history | Free | This feature itself has no membership restriction in the source content |
| Need more cloud storage and broader document tools | WPS Premium | Suitable if you also need more storage space and expanded office features |
How to Subscribe
- Membership purchase: Get WPS Premium
Source: WPS Office pricing page