How to Use WPS Version History on Windows

Use WPS Version History through 6 how-to topics, including opening the version list, entering from the File menu, previewing a version, naming a version, restoring a version, and saving or deleting a version.

How-to Index

How-to Guide

1. View version history

Entry path: Collaboration → History Records → History Versions

1. Open the collaborative spreadsheet you want to check.
2. Click the Collaboration tab at the top.
3. Click History Records on the toolbar.
4. Select History Versions from the drop-down menu.
5. Review the version list in the right-side panel.
6. Check the version time, editor, and version notes for each record.

Success Criteria

• Interface result: The version history list appears on the right side.
• Next action available: You can choose a version to preview, name, restore, or manage.

Tips While Using

• Open a collaborative document first.
• If you do not have editing permission, the history panel may not be available.

2. Open version history from the File menu

Entry path: File (☰) → History Records → History Versions

1. Open a smart document or collaborative document.
2. Click the File tab in the upper-left corner.
3. Click History Records and then History Versions.
4. Open the history versions panel.

Success Criteria

• Interface result: The history versions panel opens.
• Next action available: You can browse the version list and continue with other actions.

Tips While Using

• This opens the same type of history panel as the Collaboration entry.

3. Preview an earlier version

Entry path: History Versions panel → More → Preview

1. Open the history versions panel.
2. Click More on the target version.
3. Select Preview.
4. Review the content of that version before deciding what to do next.

Success Criteria

• Interface result: The selected historical version can be viewed.
• Next action available: You can decide whether to restore it, save it as a new file, or return to the current version.

Tips While Using

• Preview the version before restoring it when possible.

4. Name a version

Entry path: History Versions panel → More → Name

1. Open the history versions panel.
2. Click More on the version you want to mark.
3. Select Name.
4. Enter a clear version name and confirm it.

Success Criteria

• Interface result: The selected version shows the new name.
• Next action available: Important milestones are easier to identify later.

Tips While Using

• Use project stages, dates, or milestones in the name for easier team recognition.

5. Restore this version

Entry path: History Versions panel → More → Restore This Version

1. Open the history versions panel.
2. Find the version you want to roll back to.
3. Click More for that version.
4. Select Restore This Version.
5. Follow the on-screen prompt to complete the restore.

Success Criteria

• Interface result: The current document returns to the selected historical version.
• Next action available: You can continue editing or review other versions again.

Tips While Using

• Restoring replaces the current content, so back up important edits first when needed.

6. Save as or delete a version

Entry path: History Versions panel → More → Save As / Delete Version

1. Open the history versions panel.
2. Click More on the target version.
3. To keep a copy, select Save As and save it as a new file.
4. To remove it, select Delete Version.
5. Follow the on-screen prompt to finish the action.

Success Criteria

• Interface result: A new file is created after Save As, or the version disappears after deletion.
• Next action available: You can continue managing other versions.

Tips While Using

• Confirm that a version is no longer needed before deleting it.