WPS Version History on macOS helps you review earlier versions of collaborative spreadsheets and use restore, preview, rename, save-as, and delete actions; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
| Version limits | None stated for this feature | Applies to this feature overview |
About This Feature
Overview
Version History is a built-in history feature for collaborative spreadsheets in WPS Office for Mac. It helps you review document changes over time and restore an earlier version when needed. The version list is shown in reverse chronological order and includes the version time, editor, and version description.
Core tasks include:
- View version history: Open the history panel from the Collaboration or File entry and locate earlier versions quickly.
- Manage saved versions: Preview, rename, restore, save as, or delete a selected version from the history panel.
This feature is useful for team editing, rollback after accidental changes, and keeping milestone versions. It helps solve common issues such as tracking document changes and recovering usable content after an unwanted edit. Distinct: key history actions are grouped in one panel for faster review and rollback.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | A network connection is typically needed for collaborative spreadsheets and version records |
| Other | Open a collaborative document and sign in with an account that has editing permission |
Download & Installation
Before using Version History, install WPS Office on your Mac and sign in with an account that can access the collaborative spreadsheet.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, then open a collaborative spreadsheet and confirm that a history-related entry is available under Collaboration or File |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In collaborative spreadsheets, WPS Version History lets you view version records and use preview, rename, restore this version, save as, and delete actions. | Microsoft 365 lets users view previous versions of files and restore them, but version history works for files stored in OneDrive or SharePoint in Microsoft 365. | Google Docs lets users reference previous versions of a document and reinstate them when needed in a collaboration workflow. | Notion lets users open Page history and restore an older version of a page, with plan-based history retention details on its official help page. | Adobe lets users revert cloud documents to an earlier version in its Creative Cloud workflow. |
| WPS Advantages | Advantage: WPS groups viewing and management actions in one history panel for collaborative spreadsheet rollback and version organization. | Compared with WPS: version history depends on OneDrive or SharePoint storage in Microsoft 365. | Compared with WPS: the official page emphasizes collaborative documents broadly rather than a spreadsheet-focused history panel. | Compared with WPS: page history is centered on workspace pages instead of spreadsheet collaboration. | Compared with WPS: the official workflow is focused on Adobe cloud documents rather than general office spreadsheets. |
| Official Source | — | View previous versions of Office files | Google Docs product page | Tips to keep your team's Notion pages up to date | Revert to earlier versions of cloud documents |
Overall Conclusion
WPS Version History is well suited to collaborative spreadsheet review and rollback on Mac because the main history actions are available in one panel. Microsoft, Google, Notion, and Adobe also provide official version or history workflows, but their scope and storage conditions differ by platform and product design.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Roll back after an accidental edit | Collaborative editors | Content was overwritten by mistake | Open version history and restore an earlier version |
| 2 | Check who changed the file | Team leads | Hard to trace the source of edits | Review the editor and time in the version list |
| 3 | Keep milestone versions | Project teams | Important stages need to be retained | Rename or save as a key version |
| 4 | Compare editing stages | Data coordinators | Hard to tell when a change happened | Locate versions by time in the history list |
| 5 | Remove unneeded old versions | Document maintainers | Too many old versions make management harder | Delete versions that are no longer needed from the More menu |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| View version history | ✅ | ✅ |
| Restore a previous version | ✅ | ✅ |
| Preview, rename, save as, and delete versions | ✅ | ✅ |
| Other advanced office benefits | Depends on the current account benefits | More advanced benefits may be available depending on the subscription plan |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday review and restore of collaborative spreadsheet versions | Free | No membership restriction is stated for this feature |
| Users who also need additional advanced office benefits | WPS Premium | A subscription can be considered together with broader personal or team office needs |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page