WPS Proofreading on Windows helps check spelling, grammar, and data-format issues before a spreadsheet is shared; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Proofreading in WPS Office for Windows is a review feature for spreadsheet collaboration. It helps identify spelling, grammar, and data-format issues before a file is shared, so teams can reduce obvious errors and keep wording more consistent.
Core capabilities include:
- Run a proofreading check: Start General Proofreading or Batch Proofreading from the Review tab and view detected issues in the right-side pane.
- Handle proofreading suggestions: Correct, ignore, skip, or apply one-click fixes to detected items, and export a report when needed.
- Manage dictionaries: Maintain approved words, incorrect words, sensitive words, terms, and names or titles.
- Adjust proofreading settings: Change check items and proofreading preferences for different review needs.
This feature is useful when reviewing a spreadsheet before sharing, standardizing terminology, or handling repeated issues more efficiently.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | An internet connection is recommended when running proofreading checks |
| Other | You need to open the spreadsheet to be checked; signing in is recommended for collaboration-related workflows |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Launch WPS Office, open a spreadsheet, and confirm that the Proofreading entry is available on the Review tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides General Proofreading, Batch Proofreading, suggestion handling, dictionary management, and proofreading settings in a Windows spreadsheet collaboration workflow. | Microsoft Word uses Microsoft Editor to review spelling, grammar, and style issues, and lets users move through issue categories and customize suggestions. | Google Docs supports spelling and grammar checks, lets users accept or ignore suggestions, and includes a personal dictionary. | Notion desktop includes built-in spell check, while the web version relies on the browser spell checker for spelling review. | Adobe Acrobat supports spell checking and accepted-word dictionary management in PDF text editing workflows. |
| WPS Advantages | Advantage: WPS places proofreading directly in the Review workflow for spreadsheets and combines issue review, dictionary management, batch handling, and settings in one feature path. | Compared with WPS: Microsoft's official guidance here focuses on Word document editing rather than a spreadsheet review pane. | Compared with WPS: Google's official guidance focuses on Docs document review and personal dictionary management rather than a Windows spreadsheet review workflow. | Compared with WPS: Notion's official guidance describes basic spell check behavior, without a comparable batch proofreading pane or dictionary categories like terms and names. | Compared with WPS: Adobe's official guidance is centered on PDF text editing and accepted words, not spreadsheet collaboration review. |
| Official Source | — | Check grammar, spelling, and more in Word | Check your spelling & grammar in Google Docs | Intro to writing & editing | Check spellings and manage custom dictionaries in Acrobat |
Overall Conclusion
WPS Proofreading is better aligned with a Windows spreadsheet review workflow before sharing, especially when you want issue review, dictionary management, and settings in one place. Other products also provide spelling or grammar checking, but their official guidance is more focused on document writing, browser-based editing, or PDF revision.
Use Cases
| No. | Scenario | Suitable For | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Review before sharing | Spreadsheet collaborators | A file is about to be shared and obvious language issues need to be checked | Run General Proofreading or Batch Proofreading and review suggestions one by one |
| 2 | Handle many repeated issues | Users cleaning up content quickly | There are many detected items and manual edits take time | Use one-click fixes in the results pane and export a report if needed |
| 3 | Standardize terminology | Team content maintainers | Terms or names need to stay consistent across shared content | Maintain approved words, terms, and names in dictionary management |
| 4 | Adjust review scope | Users with specific review rules | Default checks do not fully match the current task | Change check items and proofreading preferences in settings |
| 5 | Final collaboration check | Team owners or reviewers | Content needs one more review before saving or sharing | Finish proofreading, review the file again, then save and share |
Membership & Benefits
Free vs WPS Premium
| Feature Area | Free | WPS Premium |
|---|---|---|
| Proofreading in the current workflow | Available | Available |
| Basic PDF features | Available | Available |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More advanced templates and broader access |
| Some AI tools | Limited | Available with higher usage allowances or broader access as shown on the pricing page |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| You mainly use proofreading for everyday spreadsheet checks | Free | The current feature information shows no membership restriction for this proofreading workflow |
| You also need more cloud storage, templates, or additional tools | WPS Premium | A better fit when you want more storage, broader template access, and extra tools in the same account |
How to Subscribe
- WPS membership center: Subscribe to WPS Premium
Source: WPS Office pricing page