How to Use WPS Proofreading on Windows

Use WPS Proofreading through 4 task topics on Windows; all 4 are available without membership and 0 are membership-related, and you can jump to each topic from the index below.

How-to Index

How-to Guide

1. Run a proofreading check

Entry: Review → Proofreading → General Proofreading / Batch Proofreading

1. Click the Review tab at the top.
2. Find the Proofreading button on the toolbar.
3. Select General Proofreading or Batch Proofreading from the menu.
4. Wait while the selected range is scanned.
5. Review the detected issues in the right-side pane.

Success Criteria

• Interface result: A proofreading results pane appears on the right and lists detected issues.
• Next action available: You can correct, ignore, or skip each suggestion.

Tips While Using

• Common mistake: If the intended content is not selected first, the checked range may not match your expectation.
• Environment note: If proofreading does not run as expected, check whether the network connection is working.

2. Ignore or correct spelling suggestions

Entry: Proofreading results pane

1. Review the issue location, issue type, and suggested correction in the right-side pane.
2. Click Correct to apply the current suggestion.
3. Click Ignore to keep the current content and skip that suggestion.
4. Click One-click Fix to apply suggested fixes in batch.
5. Click ... to add related content to a dictionary.
6. Click Export Report to export a correction report.

Success Criteria

• Interface result: Processed items are updated or reduced in the current list.
• Next action available: You can continue with the next suggestion or export a report.

Tips While Using

• Common mistake: Applying batch fixes before reviewing sample suggestions may change multiple places at once.
• Environment note: It is helpful to finish the main corrections before exporting a report so the record is more complete.

3. Manage dictionaries

Entry: Review → Proofreading → Dictionary Management

1. Click the Review tab at the top.
2. Click the Proofreading button.
3. Select Dictionary Management from the menu.
4. Add or remove items such as approved words, incorrect words, sensitive words, terms, and names or titles on the management page.

Success Criteria

• Interface result: The dictionary management page opens and shows different dictionary categories.
• Next action available: You can add, remove, or adjust dictionary content and then return to proofreading.

Tips While Using

• Common mistake: Adding temporary wording to a long-term dictionary may affect later review results.
• Environment note: If a team uses shared terminology, confirm maintenance rules before making broad updates.

4. Adjust proofreading settings

Entry: Review → Proofreading → Settings

1. Click the Review tab at the top.
2. Click the Proofreading button.
3. Select Settings from the menu.
4. Adjust Check Items and Proofreading Preferences on the settings page.

Success Criteria

• Interface result: The proofreading settings page opens and the check configuration can be changed.
• Next action available: After saving the settings, you can run proofreading again with the updated rules.

Tips While Using

• Common mistake: Changing check items without running proofreading again may leave you looking at older results.
• Environment note: Different tasks may need different review preferences, so it is helpful to confirm settings when switching scenarios.