WPS Print on Windows helps you preview collaborative spreadsheets, adjust print settings, and send output to a local printer or PDF; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Print in WPS on Windows is an output feature for collaborative spreadsheet work. It lets you send an online collaborative sheet directly to a printer or save it as a PDF for sharing and archiving. You can open print preview from the file operation menu or with Ctrl+P, then adjust paper settings, page range, color, scaling, and margins before printing.
Core tasks include:
- Open print settings: enter print preview quickly with Ctrl+P or the menu.
- Print from the Home tab: start printing from the ribbon.
- Configure print settings: adjust printer, paper, range, color, and scaling.
- Adjust page margins: use preset margins or drag border lines manually.
This workflow is useful for team spreadsheet reviews, paper handouts, meeting materials, and PDF record keeping.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows PC that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A network connection is recommended when opening online collaborative files; local printing requires an available printer or PDF print component |
| Other | You need permission to access the file; for physical printing, the printer driver should already be installed correctly |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office, open a collaborative spreadsheet, and press Ctrl+P to confirm that print preview opens |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS lets you open print preview from Ctrl+P or the menu in a collaborative spreadsheet, then set the printer, paper orientation, page range, color, pages per sheet, scaling, and margins. It can also output to WPS PDF. | Word lets you go to File > Print to preview pages, choose pages to print, and select color-related settings before printing. | Google Docs and Sheets let you open File > Print, then adjust settings such as margins and page orientation. Google also supports downloading a PDF during the print flow for some file types. | Notion supports exporting a page or database as PDF, and browser pages can be printed through the browser print flow. | Acrobat supports printing PDFs, duplex printing, grayscale printing, and scaling pages to fit different paper sizes. |
| WPS Advantages | Advantage: WPS keeps spreadsheet print settings and margin adjustment in one print preview workflow. Distinct: it can send output directly to WPS PDF from the same print flow. | Compared with WPS: Microsoft Word support here focuses on document preview and page selection. The official page is less centered on collaborative spreadsheet print controls in one desktop panel. | Compared with WPS: Google printing depends on a browser-based flow. WPS provides a more desktop-centered print preview workflow for local output settings. | Compared with WPS: Notion desktop does not print directly and usually requires PDF export first. | Compared with WPS: Acrobat is stronger after a PDF already exists, while WPS starts from spreadsheet editing and moves directly into printing. |
| Official Source | — | Print a document in Word | Print a file | Export your content | Basic PDF printing tasks |
Overall Conclusion
If you want a focused Windows workflow for collaborative spreadsheet print preview, print settings, and PDF output, WPS keeps these steps together in one place. Adobe Acrobat is more suitable after a file is already a PDF, while Notion is more export-first than print-first.
Use Cases
| No. | Scenario | Suitable for | Main need | How WPS helps |
|---|---|---|---|---|
| 1 | Meeting material printing | Team members and project owners | A collaborative spreadsheet needs to become a paper handout quickly | Open print preview with Ctrl+P and print directly |
| 2 | PDF archiving | Admin, finance, and operations staff | A fixed-layout electronic copy is needed | Select WPS PDF as the output target |
| 3 | Layout adjustment before printing | Spreadsheet editors | Wide sheets may overflow the page | Adjust scaling, orientation, and margins in print preview |
| 4 | Partial page output | Reviewers | Only part of the sheet or a page range is needed | Set the current worksheet or a page range in print settings |
| 5 | Black-and-white printing | Everyday office users | Color printing may cost more | Switch the print color setting to black and white |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Open print preview | ✅ | ✅ |
| Adjust paper, range, color, scaling, and margins | ✅ | ✅ |
| PDF-related tool coverage | Basic PDF features are available | More PDF tools and advanced capabilities are available |
| Cloud storage and template benefits | Basic storage and basic templates | More cloud storage and more template benefits |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Routine collaborative spreadsheet printing | Free | The print feature itself is available for regular output tasks |
| Frequent PDF work, template use, and cross-device office work | WPS Premium | Better for users who need more PDF tools, more cloud storage, and broader office benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page