How to Print in WPS on Windows

Use WPS Print on Windows with 4 how-to topics: open print settings, print from the Home tab, configure print settings, and adjust page margins; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Open print settings

Entry: File Operations → Print, or press Ctrl+P

1. Open the online collaborative spreadsheet that you want to output.
2. Press Ctrl+P, or click File Operations and then select Print.
3. Wait for the print preview window to open.
4. Review the current page layout before changing any settings.

Success Criteria

• Interface result: The print preview window is open.
• Next action available: You can continue to set the printer, paper, range, and margins.

Tips While Using

• Common mistake: If the shortcut does not respond, use the menu entry instead.
• Environment note: For online collaborative files, keep the network stable so the latest content is loaded.

2. Print from the Home tab

Entry: Home tab → Print

1. Open the collaborative spreadsheet in your cloud documents.
2. Click the Home tab.
3. Select the Print button.
4. Confirm the content in print preview, then click Print to continue.

Success Criteria

• Interface result: The print flow opens from the Home tab.
• Next action available: You can print directly or go back to adjust settings first.

Tips While Using

• Common mistake: Before printing, confirm that the active worksheet is the one you want to output.

3. Configure print settings

Entry: Print preview → right-side print settings panel

1. In Printer Selection, choose a local printer or select WPS PDF.
2. In Paper Information, set the paper size and paper orientation.
3. In Print Range, choose the current worksheet or enter a page range.
4. Set Print Color, Pages Per Sheet, and Scaling Options as needed.
5. After the preview looks correct, click Print.

Success Criteria

• Interface result: The settings in the right-side panel match your output needs.
• Next action available: You can print to a physical printer or generate a PDF file.

Tips While Using

• Common mistake: An incorrect page range may print the wrong pages.
• Environment note: Before physical printing, confirm that the printer is online and its driver is available.

4. Adjust page margins

Entry: Print preview → Margins / Adjust Page Margins

1. In print preview, click the Margins option.
2. Choose a preset such as normal, narrow, or moderate.
3. If you need finer control, select Adjust Page Margins.
4. Drag the page border lines manually and watch the preview update.
5. When the layout looks right, continue printing or save as PDF.

Success Criteria

• Interface result: The white space around the page changes in preview.
• Next action available: You can continue printing with the updated layout.

Tips While Using

• Common mistake: Margins that are too narrow may cause some printers to cut off edge content.