WPS Insert Local File is an attachment embedding feature in WPS Sheets for Windows; it includes 1 core task, with 1 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 1 | Matches the number of rows in the How-to Index |
| Available without membership | 1 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Local File is a built-in feature in WPS Office for Windows that lets you add a local file to a worksheet as an attachment. After insertion, the file is displayed as an icon in the sheet, which makes it easier to keep supporting materials, contract files, images, or other reference files together in one workbook.
This WPS Sheets feature is useful when you need to insert file attachments into a spreadsheet and keep related materials in one place. Core capabilities include:
- Insert a local file near a selected cell for attachment archiving.
- Add common file types such as PDF, Word, Excel, and image files for mixed-material organization.
- Open the inserted file by double-clicking its icon for quick access from the worksheet.
Typical use cases include document collection, project delivery, approval records, and spreadsheet attachment management. This can reduce the time spent searching for separately stored files and helps keep attachments together with workbook data.
System Requirements
| Item | Requirement |
|---|---|
| OS | A Windows device |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory internet connection is required to insert or open a local file itself |
| Other | Local file access permission is required; to open an inserted attachment, the device should have a compatible app for that file type |
Download & Installation
| Item | Notes |
|---|---|
| Official Download | WPS Office Free Download |
| Post-install Check | Launch WPS Sheets, open the Insert tab, and confirm that the Local File entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS lets you insert a local file into a worksheet and keep it in the workbook as an icon that can be opened by double-clicking. | Microsoft Word supports embedding or linking a file through Insert > Object > Create from File, but the documented workflow is centered on documents rather than spreadsheet attachment management. | Google Docs supports linking files and adding content through the @ menu, with a stronger focus on cloud-linked collaboration than embedded local file attachments inside a spreadsheet. | Notion supports file blocks, drag-and-drop uploads, and Files & media properties in databases for storing files. | Adobe Acrobat supports adding attachments to PDFs for supplemental file management inside a PDF workflow. |
| WPS Advantages | Advantage: You can place a local attachment directly in a spreadsheet workspace and keep it with the workbook for worksheet-based record keeping. | Compared with WPS: The official workflow focuses on Word document object embedding, not worksheet attachment organization. | Compared with WPS: The official workflow emphasizes linked files and collaborative content in Docs rather than embedded local attachments in a sheet. | Compared with WPS: File handling is flexible, but the page and database model is different from a cell-adjacent spreadsheet attachment workflow. | Compared with WPS: The attachment workflow is designed for PDFs rather than inserting local files into a worksheet. |
| Official Source | — | Embed or link to a file in Word | Add items with the @ menu | Images, files & media | Add attachments to PDFs |
Overall Conclusion
If your work is spreadsheet-centered and you want to keep local attachments together with worksheet data, WPS is a practical fit for that workflow. Other products also support file embedding, linking, or attachments, but their official workflows are mainly designed for document pages, cloud collaboration, database-style pages, or PDFs.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Project file archiving | Project managers, operations staff | Spreadsheets and attachments are stored separately and are hard to find later | Insert contracts, manuals, or image files into the worksheet and keep them with the workbook |
| 2 | Approval material organization | Administrative staff, finance staff | Approval sheets and supporting files need to stay matched | Insert local proof files next to the approval sheet for easier review |
| 3 | Delivery checklist management | Sales staff, implementation staff | A delivery sheet needs sample files or supporting documents | Insert local files into the checklist to reduce back-and-forth searching |
| 4 | Teaching material collection | Teachers, trainers | Schedules and course materials are stored separately | Insert handouts, images, or reference files into the course schedule sheet |
| 5 | Internal record retention | Office staff | Ledger records and supporting evidence are not kept together | Keep records and related files together through worksheet attachments |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Member |
|---|---|---|
| Insert Local File | ✅ Available | ✅ Available |
| Basic office features | ✅ Available | ✅ Available |
| More advanced features and extended benefits | Some features have limits | More advanced features and extended benefits are available |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| Occasional spreadsheet attachments | Free | Insert Local File itself is available for everyday light office work |
| More advanced features and larger cloud storage | WPS Member | Suitable if you also need more extended features and more online file storage |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page