WPS Insert Local File on macOS lets you embed local attachments into a spreadsheet for centralized storage and quick opening; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 1 | Matches the number of rows in the How-to Index |
| Available without membership | 1 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Local File is an attachment embedding feature in WPS Sheets for macOS. It lets you insert local files such as PDFs, Word documents, Excel files, and images into a worksheet and keep them as icons inside the workbook.
Core capabilities:
- Insert local attachments into a worksheet for document consolidation.
- Open the inserted file by double-clicking its icon.
- Drag the inserted icon to adjust its position on the sheet.
This feature fits scenarios such as attachment archiving, project material collection, and report support files. It helps keep spreadsheets and related files together in one workbook.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A macOS device that can run WPS Office for Mac normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No mandatory network connection is required for inserting or opening local files |
| Other | The device needs permission to access local files, and the related file type should have an available app for opening |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Verify after installation | Open WPS Sheets and confirm that the Local File entry is available from the Insert menu |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Sheets on macOS can insert a local file into a worksheet, keep it as an icon in the workbook, and let you open it by double-clicking. | Word supports Insert > Object > Create from File to embed or link a file and can display it as an icon. | Google Docs highlights importing common file types such as Word and PDF and adding file smart chips, but the product page does not describe direct embedded local file objects in a spreadsheet area. | Notion supports file uploads, drag-and-drop files, and embedded file links for page-based content organization. | Acrobat supports adding attachments to PDFs so the attached files can travel with the PDF. |
| WPS Advantages | Advantage: It places local attachments directly in the spreadsheet workspace and keeps them with the workbook, which is practical for spreadsheet-based file archiving. | Compared with WPS: Microsoft's official guidance here focuses on embedded objects in Word documents rather than attachment organization inside a worksheet. | Compared with WPS: Google's official product page focuses more on online collaboration, imported files, and file references than embedded local file objects in a sheet. | Compared with WPS: Notion is stronger for workspace pages and databases, and its Free Plan has file upload size limits. | Compared with WPS: Adobe's official guidance is centered on PDF attachment management rather than spreadsheet attachment embedding. |
| Official Source | — | Embed or link to a file in Word | Google Docs product page | Images, files & media | Add attachments to PDFs |
Overall Conclusion: WPS is a practical fit when you want to keep local attachments inside a spreadsheet workbook and manage them together with tabular data. The other products also support file insertion, uploads, or attachments, but their official workflows focus on document objects, online workspaces, or PDF files.
Use Cases
| No. | Scenario | Suitable for | Main pain point | How this feature helps |
|---|---|---|---|---|
| 1 | Report support files | Finance teams, operations teams | Reports and supporting files are stored separately | Insert PDFs or images directly into the workbook |
| 2 | Project material archiving | Project managers, team members | Contracts, lists, and screenshots are hard to keep together | Embed related local files in one workbook |
| 3 | Approval package preparation | Admin teams, HR teams | Forms and attachments need to stay together | Insert attachments and save them with the spreadsheet |
| 4 | Teaching material packaging | Teachers, trainers | Schedules and reference files are stored separately | Add handouts or sample files to the worksheet |
| 5 | Customer record support | Sales teams, support teams | Customer tables and supporting documents are disconnected | Place local file icons near customer records |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Insert Local File | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Basic access | ✅ More related capabilities are listed on the pricing page |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional spreadsheet attachment insertion | Free | This feature is available for direct use and fits light organization needs |
| You also need more cloud storage or broader benefits | WPS Premium | Better for broader office workflows that use more membership benefits |
How to Subscribe
- WPS membership center: Subscribe to WPS Premium
Source: WPS Office pricing page