Insert Comment in WPS is a spreadsheet commenting feature for cell-level notes and collaboration; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All listed tasks are available directly |
About This Feature
Overview
Insert Comment is a built-in spreadsheet feature in WPS Office for Windows that lets you add notes, review feedback, and discussion content to individual cells.
Core tasks include:
- Add a comment from the right-click menu for quick cell annotation.
- Add a comment from the Insert tab for ribbon-based operation.
- Delete an existing comment when a discussion is no longer needed.
This feature is useful for spreadsheet review, team collaboration, and data explanation. It helps you add context to a cell without changing the cell value itself. In collaborative scenarios, comments can also support threaded replies.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for local comment insertion or deletion; online collaboration and replies require internet access |
| Other | You need to open a WPS Spreadsheet file with edit permission |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheet and confirm that the comment entry is available in the right-click menu or on the Insert tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you insert comments in spreadsheet cells, delete comments, and use replies in collaborative scenarios. | Word lets users add comments to selected text or an insertion point, with a comments pane, replies, resolve actions, and @mentions. | Google Docs Editors lets users add, edit, reply to, filter, delete, and resolve comments, and assign action items. | Notion supports page comments, inline comments, a comments pane, replies, resolve actions, and reopening resolved comments. | Acrobat on the web supports adding and managing comments during PDF review workflows. |
| WPS Advantages | Advantage: The comment entry is directly available from the cell right-click menu and the Insert tab, which fits spreadsheet cell-level explanation workflows. | Compared with WPS: The official page focuses on document review and comment-pane collaboration rather than spreadsheet cell annotation as the main scenario. | Compared with WPS: The official workflow emphasizes collaboration, filtering, and task assignment; Google Sheets also supports cell comments within the broader Google Docs Editors ecosystem. | Compared with WPS: It is designed more for page and block discussion than for traditional spreadsheet cell comments. | Compared with WPS: It focuses on PDF review comments rather than spreadsheet cell-based commenting. |
| Official Source | — | Using Modern comments in Word | Use comments, action items, & emoji reactions | Comments, mentions & reactions | Add and manage comments |
Overall Conclusion
If your main goal is to add notes or review feedback to spreadsheet cells, WPS provides a workflow that stays close to spreadsheet editing paths. If your work centers more on long-form document review, task assignment, or PDF review, the other products are oriented toward those collaboration scenarios.
Use Cases
| No. | Scenario | Suitable Users | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Data explanation | Spreadsheet creators | Cell values may need extra context | Insert a comment in the target cell to explain the data |
| 2 | Review feedback | Team members | Suggestions should not overwrite original data | Use comments to record review notes |
| 3 | Collaboration discussion | Project collaborators | Discussion is scattered across other tools | Keep replies and feedback in the cell comment thread |
| 4 | Result checking | Reviewers | Important cells need a visible review marker | Add comments to key cells for follow-up checking |
| 5 | Cleanup of old notes | Spreadsheet maintainers | Old comments affect readability | Delete comments that are no longer needed |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Insert comments | ✅ Available | ✅ Available |
| Delete comments | ✅ Available | ✅ Available |
| Basic spreadsheet editing | ✅ Available | ✅ Available |
| More PDF, template, and advanced tools | Some features are limited | More advanced capabilities are available |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended Plan | Why |
|---|---|---|
| Daily spreadsheet commenting and basic collaboration | Free | Comment insertion and deletion are available directly |
| More cloud storage or broader advanced office features | WPS Premium | Suitable for users who also need additional benefits beyond this feature |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page