WPS Insert Comment on macOS helps you add notes, discussion points, and review feedback to spreadsheet cells; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Comment is a built-in collaboration feature in WPS Spreadsheet for macOS. It lets you add supplemental notes, review feedback, and discussion content to a selected cell. You can insert a comment from the right-click menu or from the top menu bar. After saving, a red marker appears in the upper-right corner of the cell so the comment is easy to find later. In collaborative work, comments can also support follow-up discussion around specific data points.
System Requirements
| Item | Requirement |
|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No mandatory internet connection is required for local comment insertion or deletion; online collaboration replies work better with a stable connection |
| Other | You need to open a WPS Spreadsheet file and have permission to edit it |
Download & Installation
| Item | Details |
|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Spreadsheet, open a workbook, select a cell, and confirm that the Comment entry is available from the right-click menu or the Insert menu |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Google | Notion | Adobe |
|---|
| Capability Summary | Lets you insert comments in spreadsheet cells from the right-click menu or menu bar. Saved comments show a red marker for quick review in spreadsheets. | Word supports adding comments, replying, deleting, resolving threads, and switching between contextual and list views. | Google Docs supports comments, emoji reactions, task assignment, and permission controls for who can comment. | Notion supports top-level page comments, inline comments, a comments pane, @mentions, and reopening resolved comments. | Acrobat on the web supports adding and managing comments during PDF review workflows. |
| WPS Advantages | Advantage: The entry points are direct for cell-level notes in spreadsheets, and the visible marker makes commented cells easy to locate during data review. | Compared with WPS: Microsoft focuses more on document comment threads, resolved states, and @mention collaboration in document review. | Compared with WPS: Google focuses more on online document collaboration, permissions, and task-oriented comments in document pages. | Compared with WPS: Notion supports page-level and block-level comments, but it is not centered on spreadsheet cell commenting. | Compared with WPS: Adobe comment tools are designed mainly for PDF review rather than spreadsheet cell editing. |
| Official Source | — | Using Modern comments in Word | Google Docs product page | Comments, mentions and reactions | Add and manage comments |
Overall Conclusion
If your main goal is to add notes directly to spreadsheet cells during data review, WPS keeps the workflow close to spreadsheet editing. The other products also support comments, but their comment systems are more closely tied to documents, pages, or PDF review.
Use Cases
| No. | Scenario | Suitable For | Main Pain Point | How WPS Helps |
|---|
| 1 | Data review notes | Finance and operations teams | Data sources or calculation notes need to be attached to a specific cell | Insert a comment in the target cell and record the note or explanation |
| 2 | Team review collaboration | Multi-person spreadsheet reviewers | Team members need to discuss one specific cell | Use comments to record feedback and continue the discussion around that cell |
| 3 | Handover annotations | Project members | The next owner may not understand key data quickly | Add comments to important cells with handling notes or context |
| 4 | Exception reminders | Analysts | Unusual values can be overlooked in large sheets | Add a comment to the exception cell so the marker stays visible |
| 5 | Spreadsheet training | New users | Some cells need extra explanation during onboarding | Use comments to explain field purpose and input guidance |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|
| Insert comments | ✅ Available | ✅ Available |
| Delete comments | ✅ Available | ✅ Available |
| Basic spreadsheet editing | ✅ Available | ✅ Available |
| Additional advanced benefits | Depends on the current account benefits shown in WPS | Includes more advanced features and extended benefits |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|
| Everyday spreadsheet notes and basic collaboration | Free | Inserting and deleting comments is enough for common annotation tasks |
| Long-term office work that also needs more advanced tools | WPS Premium | A better fit if you also need broader advanced features and extended office benefits |
How to Subscribe
Source: WPS Office pricing page
