WPS Document Encryption on iOS helps protect spreadsheet files with open and modify passwords; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All listed tasks are currently available directly |
About This Feature
Overview
Document Encryption is a built-in security feature for spreadsheets in WPS Office on iOS. It helps you protect file access and editing rights with passwords, reducing the risk of unauthorized viewing or changes.
Core capabilities include:
- Set an open password so the file can only be viewed after password verification.
- Set a modify password so the file can only be edited after password verification.
- Adjust password settings for an already protected file when access rules need to change.
This feature is useful when you handle financial sheets, internal records, project files, or shared spreadsheets on mobile devices and need to separate viewing access from editing access.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | Use an iPhone or iPad running one of the newer iOS versions supported by WPS Office |
| App version | It is recommended to use the latest version of WPS Office for iOS |
| Network | Local document encryption does not require a constant network connection; downloading, updating, or account-related actions do require internet access |
| Other | You need to be able to open spreadsheet files normally and save file changes on your device |
Download & Installation
Before using Document Encryption, install WPS Office on your iPhone or iPad.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation method | Download and install WPS Office on your iPhone or iPad. After installation, sign in if needed or open a local spreadsheet file directly to access the feature entry. |
| Post-install check | Open a spreadsheet file, tap the top-right “≡” icon, and confirm that the Document Encryption entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you set both an open password and a modify password for spreadsheet files on iOS, and manage existing password settings later. | Word desktop supports password protection for opening documents, and Word for Mac also supports separate passwords for opening or modifying a document. | Google Docs mainly uses sharing permissions for access control. Google Workspace also offers client-side encryption for supported organizational scenarios, but this is different from a simple per-file password prompt for regular personal documents. | Notion focuses on page sharing, guests, and permission levels for access control in collaborative workspaces. | Acrobat supports password protection for PDF files and can restrict opening or editing access. |
| WPS Advantages | Advantage: WPS provides both open-password and modify-password controls in one mobile workflow for spreadsheet files on iOS. Distinct: It is designed for direct file protection inside the spreadsheet editing flow. | Compared with WPS: Microsoft’s official guidance here focuses on desktop Word workflows, so the path is less centered on iOS spreadsheet protection. | Compared with WPS: Google emphasizes permission management and organization-level encryption rather than a direct password-setting flow for standard document sharing. | Compared with WPS: Notion is more suitable for workspace permission management than password-based protection for spreadsheet files. | Compared with WPS: Adobe focuses on PDF protection. For spreadsheet files, users often need to convert the file format first. |
| Official Source | — | Protect a Word document with a password | Google Docs product page | Sharing and permissions settings | Password protect a PDF |
Overall Conclusion
If you need to add viewing and editing restrictions to spreadsheet files directly on an iPhone or iPad, WPS offers a more focused mobile path. Other products also provide document protection, but they are generally oriented toward desktop documents, workspace permissions, or PDF security.
Use Cases
| No. | Scenario | Suitable for | Main challenge | How it helps |
|---|---|---|---|---|
| 1 | Encrypting financial sheets before sending | Finance and admin teams | Files may be forwarded to unintended viewers | Set an open password before sharing the file |
| 2 | Sharing templates while limiting edits | Team leads and teachers | Recipients need to read content but should not edit it freely | Set a modify password to keep editing control |
| 3 | Temporary protection during mobile work | Users who handle files on phones often | Sensitive files may be opened in public or external environments | Apply password protection directly on iOS |
| 4 | Updating protection rules for shared files | Project collaborators | A protected file may need a new password policy later | Reopen the Document Encryption entry and adjust settings |
| 5 | Controlled circulation of internal materials | Business teams | Different recipients need different access levels | Use open and modify passwords to separate permissions |
Membership & Benefits
Free vs WPS Premium
The feature details for this workflow indicate that Document Encryption is available without a membership requirement. The WPS Office pricing page also shows broader differences between free access and paid plans.
| Capability | Free users | WPS Premium |
|---|---|---|
| Document Encryption | Available | Available |
| Basic document viewing and editing | Available | Available |
| Additional PDF and extended tools | Basic or partially limited depending on the product page | Broader feature access across supported tools |
| Cloud storage and sharing-related benefits | Basic quota | Higher quota or more plan options |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You only need to add passwords to spreadsheet files | Free | Document Encryption is available directly in this workflow |
| You also need more PDF tools, cloud space, or broader office benefits | WPS Premium | Better suited for users with ongoing needs beyond basic file protection |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page