Use Document Encryption with 2 how-to topics, both available without membership; choose a topic from the index and follow the entry path and steps to complete the setup.
How-to Index
| No. | Topic | Membership Requirement |
|---|---|---|
| 1 | 1. Set password protection for a new or current file | Free |
| 2 | 2. Manage encryption settings for an existing file | Free |
How-to Guide
1. Set password protection for a new or current file
Feature entry: Top-right “≡” icon → Document Encryption → Turn on the “Password Encryption” switch
- Open the spreadsheet file you want to protect.
- Tap the top-right “≡” icon.
- Select Document Encryption from the list.
- Turn on the Password Encryption switch.
- In the pop-up panel, set the password as needed:
- Set an open password: others must enter the password before viewing the file.
- Set a modify password: others must enter the password before editing the file.
- Tap OK to finish.
Success Criteria
- Interface result: The encryption settings are saved, and the corresponding password check appears when the file is opened or modified later.
- Next action available: You can continue editing, saving, or sharing the file.
Tips While Using
- Keep the password in a safe place. If it is forgotten, recovery is generally not available.
- If you need to restrict both viewing and editing, set both the open password and the modify password.
2. Manage encryption settings for an existing file
Feature entry: Top-right “≡” icon → Document Encryption → Update the current password settings
- Open a file that already has encryption settings.
- Tap the top-right “≡” icon.
- Select Document Encryption.
- Turn off or adjust Set Open Password and Set Modify Password as needed.
- Tap Done to save the updated settings.
Success Criteria
- Interface result: The new password policy takes effect, and the previous settings are updated based on your changes.
- Next action available: You can continue saving the file and sharing it under the new access rules.
Tips While Using
- Before changing an existing password, confirm whether recipients still need access to older shared copies.
- After changing the password, send the new password to authorized people through a safer channel.