WPS Task List helps you create checkable task items in WPS Writer collaboration mode on macOS; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All listed tasks are available directly |
About This Feature
Overview
Task List is a document editing feature in WPS Writer collaboration mode on macOS. It lets you insert checkable task items into a document and update completion status with a checkbox.
Core capabilities include:
- Create a task list: Insert a task list checkbox at the current cursor position to build a to-do list.
- Mark a task as complete: Click the checkbox to switch completion status. Completed text appears in light gray.
This feature works well for to-do lists, meeting notes, project follow-up, and other document-based tracking scenarios. In collaborative documents, checkbox status changes sync with collaborators in real time.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac computer that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | An internet connection is recommended for collaboration and real-time sync |
| Other | Edit the document in WPS Writer collaboration mode |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office for Mac, open a Writer document, and confirm that the Task List entry is available on the Home tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS Writer collaboration mode, you can insert a Task List from the Home tab and click checkboxes to update completion status. | Microsoft Word officially supports checklists. In Word for the web, users can insert Checklist from Home and toggle items; on Mac, Microsoft also documents checkbox creation from the Developer tab. | Google Docs officially supports checklists and list formatting, including list type changes and indentation adjustments. | Notion officially supports to-do list blocks with checkboxes and the [] shortcut for quick task entry. | Adobe Acrobat officially supports adding checkboxes to PDFs through Prepare Form for interactive form workflows. |
| WPS Advantages | Advantage: The entry is directly available on the Home tab in WPS Writer collaboration mode. Distinct: After insertion, users can click the checkbox directly in the document and see completed text change to light gray for document-based task tracking. | Compared with WPS: Word provides checklist support, but the official guidance is split between Word for the web checklist insertion and Mac checkbox creation through the Developer tab. | Compared with WPS: Google Docs focuses on general checklist and list formatting, while WPS centers the task list inside a document editing workflow in WPS Writer. | Compared with WPS: Notion is built around block-based pages and workspace organization, while WPS fits traditional document writing and collaborative editing scenarios more closely. | Compared with WPS: Adobe checkbox features are mainly designed for PDF forms rather than task tracking inside a word processing document. |
| Official Source | — | Make a checklist in Word | Add a numbered list, bulleted list, or checklist | Intro to writing & editing | How to add a text box to a PDF |
Overall Conclusion
If your main goal is to manage to-do items directly inside a document and keep collaborators aligned on progress, WPS Task List fits that workflow well. The other products also provide checkboxes or checklist-related features, but their focus is broader document editing, workspace organization, or PDF form design.
Use Cases
| No. | Scenario | Suitable For | Main Pain Point | How Task List Helps |
|---|---|---|---|---|
| 1 | Personal to-do tracking | Individual users | Tasks are scattered and status is hard to see | Insert a task list in a document and check off items one by one |
| 2 | Meeting follow-up | Team members | Action items are easy to miss after meetings | Turn action items into a task list and update status as work progresses |
| 3 | Project progress tracking | Project owners | Multiple tasks are hard to review in one place | Maintain a shared task list with completion marks in a collaborative document |
| 4 | Content review workflow | Editors and reviewers | Review items need item-by-item confirmation | Use task items to record each review checkpoint |
| 5 | Team task sync | Collaborative teams | Team members need visibility into updates | Use real-time sync to view the latest checkbox status |
Membership & Benefits
This section explains availability, plan suggestions, and subscription access for Task List; the listed feature tasks are available without membership.
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Insert and check Task List items | ✅ Available | ✅ Available |
| Basic document editing | ✅ Available | ✅ Available |
| Additional advanced office and PDF features | Available within the free plan scope shown on the pricing page | Includes additional benefits listed on the pricing page |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| You mainly need to create and check task items in documents | Free | The feature tasks in this guide are available directly and fit lightweight document tracking |
| You also need broader advanced office features and more cloud storage | WPS Premium | Suitable for users who work with multiple document types and want expanded benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page