Insert Watermark in WPS on Windows lets you add preset text watermarks, create custom text or image watermarks, and remove existing watermarks in documents; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Watermark in WPS on Windows is a document page background feature for adding text or image watermarks to mark draft status, confidentiality, sample copies, or copyright information.
Core capabilities include:
- Insert preset text watermarks: choose a built-in watermark style and apply it to all pages.
- Create a custom watermark: use either an image watermark or a text watermark, and adjust scaling, layout, color, and transparency.
- Remove a watermark: delete the current watermark from all pages in the document.
This feature is useful for draft contracts, internal circulation files, training materials, sample documents, and branded files.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for local watermark editing; internet access is needed for download, installation, and account-related actions |
| Other | You need an editable document file and permission to edit the document |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Writer and confirm that the Watermark entry is available from Insert or another visible tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports preset text watermarks, custom text or image watermarks, and removing watermarks from all pages in a document. | Word desktop supports custom text and picture watermarks and lets users save them to the watermark gallery; Word for the web can view existing watermarks but cannot insert new ones. | Google Docs supports inserting, editing, and deleting text or image watermarks that appear behind text and repeat on every page; the feature is available only in pages format. | In official Notion help content, watermark mainly refers to the “Built with Notion” site watermark in Notion Sites rather than a document page background watermark. | Acrobat supports adding text or image watermarks to PDFs with controls for opacity, rotation, size, position, and page range, and it can apply watermarks to multiple PDFs. |
| WPS Advantages | Advantage: WPS handles preset watermark insertion, custom watermark setup, and watermark removal directly inside the document editing workflow, which fits everyday word-processing tasks on Windows. | Compared with WPS: Word offers strong customization on desktop, but Word for the web does not let users insert new watermarks directly. | Compared with WPS: Google Docs also supports text and image watermarks, but the feature depends on pages format instead of pageless documents. | Compared with WPS: Notion watermark behavior is tied to site publishing and branding, not standard document background watermark editing. | Compared with WPS: Acrobat is more focused on PDF watermarking and multi-file processing, while WPS is closer to everyday document editing workflows. |
| Official Source | — | Use a custom watermark | Insert, edit, or delete watermarks | Edit & customize your Notion Sites | Add watermarks to PDFs in Acrobat on desktop |
Overall Conclusion
WPS is well suited to document watermark tasks on Windows when you need to mark all pages quickly with draft, confidential, sample, or copyright information. Google Docs is useful for page-based online documents, while Adobe Acrobat is more specialized for PDF watermarking and multi-file processing.
Use Cases
| No. | Scenario | Suitable users | Main issue | How WPS helps |
|---|---|---|---|---|
| 1 | Draft status marking | Editors, admins, legal teams | It is easy to confuse draft files with final versions during circulation | Insert a preset text watermark such as Draft or Sample |
| 2 | Confidential file labeling | Employees, project teams | Internal files need a clear confidentiality label | Use a preset or custom text watermark such as Confidential or Do Not Copy |
| 3 | Brand or copyright display | Marketing, training, content teams | External materials may need a logo or copyright notice | Use a custom image watermark or text watermark |
| 4 | Full-document cleanup | Any document editor | Old watermarks may remain before redistribution | Remove the watermark from all pages at once |
| 5 | Review copy output | Approvers, collaborators | Review copies and final copies can be mixed up | Add a temporary watermark during review, then remove it after finalization |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Insert preset watermarks in documents | Available | Available |
| Create custom text or image watermarks | Available | Available |
| Remove document watermarks | Available | Available |
| Other advanced office features | Some features available | More advanced features are available; see the official pricing page for current details |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Add draft, confidential, or sample marks in everyday documents | Free | The watermark tasks covered here are available for regular document work |
| Need watermark tools together with more advanced office features | WPS Premium | Premium may be a better fit if you also need broader advanced features listed on the official pricing page |
How to Subscribe
- WPS membership page: Subscribe now
Source: WPS Office pricing page