Insert Page Number in WPS on macOS helps you add, adjust, and remove page numbers in document headers or footers; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Page Number is a document editing feature in WPS Office for Mac that helps you manage visible page numbering in a document. It is useful for papers, reports, contracts, manuals, and other files that need continuous pagination.
Its main capabilities include:
- Quick page number insertion: choose a preset style from several menu paths and add page numbers to the whole document.
- Page number format settings: adjust numbering format, position, apply range, and starting number, with options such as Different First Page and Different Odd & Even Pages.
- Page number removal: remove page numbers from the current page, the whole document, the current page and before, the current page and after, or the current section.
This feature makes document navigation, print organization, and section-based layout easier to manage.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office for Mac |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for inserting or editing page numbers in local documents; internet access is needed for download, updates, and account-related actions |
| Other | Open an editable text document and make sure you have permission to modify header and footer content |
Download & Installation
Before you use Insert Page Number, install WPS Office for Mac first.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation suggestion | Download the Mac installer from the official download page and complete setup as prompted |
| Post-install check | Open WPS Writer, then open a document and check whether a Page Number entry is available under Insert or Page-related menus |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you quickly insert page numbers in a document and supports preset styles, more settings, starting number, apply range, Different First Page, and Different Odd & Even Pages. | Word lets you add page numbers in headers or footers and adjust style, position, and formatting options. | Google Docs lets you add page numbers and total page count in documents that use pages format, including specific sections or a specific starting page. | Notion help content focuses on creating and editing pages as flexible content canvases and does not describe a document-style page numbering workflow for printed pages. | Acrobat lets you add page numbers to PDFs through header and footer tools and customize format style and starting number. |
| WPS Advantages | Advantage: multiple menu paths support different editing habits; Distinct: after insertion, you can continue adjusting position, range, and restarted numbering in the same workflow. | Compared with WPS: Word also supports page numbering and formatting, but its official guidance centers on header and footer editing views. | Compared with WPS: Google Docs page numbering depends on pages format and is not available in pageless documents. | Compared with WPS: Notion is designed more for note pages and content organization than for formal paginated document layout. | Compared with WPS: Acrobat page numbering is mainly for PDF post-processing, while WPS fits document editing before export. |
| Official Source | — | Add page numbers to a header or footer in Word | Use headers, footers, page numbers & footnotes | Create a page | Add page numbers to PDFs |
Overall Conclusion
If you want to insert, format, and remove page numbers while editing a text document, WPS keeps the workflow focused inside the document editor. Adobe is more suitable when the main task starts from a finished PDF, while Google Docs covers basic online pagination but depends on document format mode.
Use Cases
| No. | Scenario | Suitable Users | Main Pain Point | Solution |
|---|---|---|---|---|
| 1 | Academic paper layout | Students, researchers | Papers need continuous numbering and section-based control | Use page number format settings to adjust starting number, apply range, and Different First Page |
| 2 | Business report organization | Office users, managers | Multi-page reports are harder to review after printing | Use quick page number insertion to add consistent numbering across the document |
| 3 | Contract and policy revision | Legal, admin, HR teams | Long documents need renumbering after edits | Insert page numbers first, then remove or reset them where needed |
| 4 | Manual and guide creation | Editors, trainers | Long sections make navigation less clear | Add page numbers in the header or footer and adjust page display options |
| 5 | Section-based document output | Advanced layout users | Different sections need different numbering rules | Use More Settings for apply range and restarted numbering |
Membership & Benefits
Free vs WPS Premium
| Capability | Free Users | WPS Premium |
|---|---|---|
| Insert page numbers | ✅ Available | ✅ Available |
| Set page number format | ✅ Available | ✅ Available |
| Remove page numbers | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Partly available | ✅ More features |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More benefits |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Everyday document pagination and printing | Free | Inserting, formatting, and removing page numbers are available directly |
| More PDF, cloud storage, or template benefits | WPS Premium | Suitable if you also need document editing, PDF tools, and cloud-based work |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page