WPS Meeting Controls on Windows: Introduction

WPS Meeting Controls on Windows help hosts manage meeting order and permissions; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Meeting Controls on Windows are host-side meeting management tools used to maintain order, control participant permissions, and support safer online meetings.

Core capabilities include:

Manage participants: configure join permissions, approval, sharing permissions, presenter assignment, and host transfer options.
Lock meeting: prevent new participants from joining the current meeting.
Mute all: turn off audio for everyone at once and decide whether participants can unmute themselves.

This feature is useful for team syncs, training sessions, and controlled meetings where the host needs to respond quickly to interruptions or permission changes.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and its meeting features
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is recommended for online meetings and live control changes
Other	Host permissions are required; for audio and video controls, use a working microphone and camera when needed

Download & Installation

Before using Meeting Controls, install WPS Office on your Windows device and sign in with an account that can host or manage meetings.

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and follow the on-screen setup steps
Post-install check	Open WPS, enter a meeting, and confirm that the Meeting Controls or Control entry is visible in the bottom toolbar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Hosts can manage join permissions, approval, meeting lock, presenter assignment, host transfer, participant removal, and mute-all controls during a meeting.	Teams provides in-meeting controls for participant permissions, meeting lock, and attendee audio or video management.	Google Meet Host controls support chat, presenting, audio, and video locks, plus mute everyone and co-host management.	Notion AI Meeting Notes focuses on meeting transcription, summaries, and notes rather than native host-side meeting control.	Adobe Connect lets hosts manage attendee roles, permissions, attendee removal, and microphone access through the Attendees pod.
WPS Advantages	Advantage: WPS places join approval, meeting lock, presenter control, host transfer, and mute-all actions in a direct in-meeting control flow for faster host response.	Compared with WPS: Teams offers broad meeting controls, but some options are spread across Controls, Options, and role settings.	Compared with WPS: Google Meet covers lock and mute-related controls, but relies more on Host Management and co-host setup.	Compared with WPS: Notion is oriented toward meeting capture and follow-up rather than live host moderation.	Compared with WPS: Adobe Connect has strong attendee management, but more actions depend on pod-based role and rights configuration.
Official Source	—	Use meeting controls in Microsoft Teams	Add co-hosts in Google Meet	AI Meeting Notes	Manage attendees in Attendees pod

Overall Conclusion
WPS Meeting Controls on Windows are well suited to hosts who need to manage participant order during a live meeting. Compared with the alternatives above, WPS emphasizes direct access to common host actions during the meeting itself, which is useful for training, discussion, and controlled meeting scenarios.

Use Cases

No.	Scenario	Suitable For	Main Challenge	How WPS Helps
1	Team meeting order management	Project managers, team leads	Too many participants speaking or sharing at the same time	Use participant management and mute-all controls to keep the meeting organized
2	Restricted-entry meetings	Management, legal, finance teams	No new attendees should join after the meeting starts	Turn on meeting lock to block later join attempts
3	Presenter assignment in training	Trainers, hosts	The active presenter must be clearly assigned	Use Meeting Controls to assign a presenter and limit presentation takeover
4	Large-session audio control	Operations, admin staff, event organizers	Background noise affects meeting quality	Use mute all and decide whether participants can unmute themselves
5	Host handoff	Co-hosts, organizers	The original host needs to leave without losing control continuity	Transfer host permissions during the meeting

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic Meeting Controls actions	✅ Available	✅ Available
Other WPS Office value-added benefits	Available within the free plan scope	More membership benefits may be available depending on the subscription plan
Subscription-based services and extended features	Scope may vary	Refer to the benefits shown on the pricing page

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Hosting regular meetings and using core in-meeting controls	Free	The current Meeting Controls feature can be used directly for standard meeting management
Using Meeting Controls together with broader WPS subscription benefits	WPS Premium	Suitable for users or teams that also want additional subscription-based WPS benefits

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