How to Use WPS Share Calendar on Windows

Use WPS Share Calendar with 3 how-to topics; all 3 are available without membership, and you can jump to each topic from the How-to Index.

How-to Index

How-to Guide

1. Generate a sharing link from a target calendar

Entry: WPS Collaboration → Calendar → ... next to the target calendar → Share Calendar

1. Open the WPS Collaboration client.
2. In the left navigation pane on the home page, click Calendar.
3. Find the calendar that you want to share.
4. Click the ... More button next to the calendar name.
5. Select Share Calendar from the drop-down menu.
6. Wait for the app to generate a sharing link for that calendar.

Success Criteria

• Interface result: You enter the calendar sharing panel and can see a shareable link or permission settings.
• Next action available: You can continue to set permissions, copy the link, and send it to other members.

Tips While Using

• Common mistake: If you choose the wrong calendar, you may share the wrong schedule. Check the calendar name before copying the link.
• Environment note: Generating a sharing link requires network access and an available collaborative calendar service.

2. Set sharing permissions and copy the link

Entry: Share Calendar panel → Permission settings → Copy link

1. In the Share Calendar panel, review the generated link.
2. Select the permission level you need.
3. To show only availability, choose Free/Busy Only.
4. To let recipients view full schedule details, choose View Schedule.
5. To let recipients help maintain the calendar, choose Edit Schedule.
6. Click Copy Link.
7. Send the link to the relevant members through WPS Collaboration or another communication tool.
8. Ask recipients to open the link and add the calendar to their own calendar list.

Success Criteria

• Interface result: A permission level is selected and the link has been copied.
• Next action available: Recipients can use the link to add the shared calendar.

Tips While Using

• Common mistake: Choosing a permission level that is too broad may allow more editing than needed. Use the minimum access level that fits the task.
• Environment note: Recipients need to be able to open the shared link and access collaborative calendar features.

3. Choose a calendar from the home page and share it

Entry: Calendar home page → ... in the upper-right corner → Share Calendar

1. On the calendar page, click the ... More button in the upper-right corner.
2. Select Share Calendar from the drop-down menu.
3. Choose the calendar that you want to share from the list.
4. Wait for the app to generate the sharing link.
5. Copy the link as needed and send it to members.
6. Ask members to open the link and add the calendar to their own calendar list.

Success Criteria

• Interface result: You choose the target calendar from the home page and the sharing link is generated successfully.
• Next action available: You can copy the link, send it, or choose another calendar.

Tips While Using

• Common mistake: If several calendars are listed on the current page, confirm the name before sharing to avoid sending the wrong one.
• Environment note: Your current account needs access to the calendar that you want to share.