How to Manage Calendar in WPS on Windows

Use Manage Calendar through 4 how-to topics, including opening the management panel, sharing and managing members, adjusting color and reminders, and setting public permissions.

How-to Index

How-to Guide

1. Open the Manage Calendar panel

Entry path: WPS Collaboration → Calendar → More options next to the target calendar → Manage Calendar

1. Open the WPS collaboration client.
2. Click Calendar in the left navigation area on the home page.
3. Find the target calendar on the calendar page.
4. Click the ... more options button next to the calendar name.
5. Select Manage Calendar from the drop-down menu to open the management panel.

Success Criteria

• Interface result: the Manage Calendar settings panel appears in the current area or side panel.
• Next action available: you can see options such as Share Calendar, Calendar Color, Receive Schedule Reminders, Public Permissions, and Shared Members.

Tips While Using

• Common mistake: if you click the more options button for a different calendar, you will open that calendar's management panel instead.
• Environment note: if you are not signed in or do not have permission, the entry may be unavailable.

2. Share a calendar and manage shared members

Entry path: Manage Calendar → Share Calendar / Shared Members

1. Open the management panel for the target calendar.
2. Click the share button in the upper-right area to start sharing the calendar.
3. Add the members you want in the Shared Members area.
4. Manage existing shared members or remove people who no longer need access.

Success Criteria

• Interface result: the shared member list is updated and the added or removed members are shown.
• Next action available: members can access the calendar according to the updated settings.

Tips While Using

• Common mistake: sharing the wrong calendar because the target calendar was not confirmed first.
• Environment note: sharing actions usually require an internet connection and the proper management permission.

3. Adjust calendar color and reminders

Entry path: Manage Calendar → Calendar Color / Receive Schedule Reminders

1. Open the management panel for the target calendar.
2. Choose the calendar color you want from the color palette.
3. Find the Receive Schedule Reminders option.
4. Turn reminders on or off as needed for that calendar.

Success Criteria

• Interface result: the calendar color is updated and the reminder switch matches your current selection.
• Next action available: after you return to the calendar list or view, you can continue checking the color change and later reminder behavior.

Tips While Using

• Common mistake: changing the color but not confirming the reminder setting.
• Environment note: reminder syncing usually depends on account status and network connectivity.

4. Set public permissions

Entry path: Manage Calendar → Public Permissions

1. Open the management panel for the target calendar.
2. Find the Public Permissions setting.
3. Set the visibility range for the calendar within the organization and for visible members as needed.
4. Return to the calendar page and check the sharing result if necessary.

Success Criteria

• Interface result: the public permission setting is saved in its new state.
• Next action available: people in the organization can view the calendar according to the updated visibility range.

Tips While Using

• Common mistake: confusing organization-wide visibility with the shared-member list.
• Environment note: changing public permissions usually requires management permission for the target calendar.