How to Use WPS Page Break Preview on Windows

Use Page Break Preview with 4 how-to topics, including entering preview mode, switching from the status bar, checking page boundaries, and adjusting page break positions; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Enter Page Break Preview

Entry path: View → Page Break Preview

1. Open the worksheet that you want to review before printing.
2. Click the View tab.
3. Click Page Break Preview.
4. The worksheet switches to page break preview mode.
5. To leave this mode, click Page Break Preview again to return to the previous view.

Success Criteria

• Interface result: The worksheet enters page break preview mode.
• What you can do next: You can continue checking page boundaries or adjusting page break positions.

Tips While Using

• Common mistake: If no worksheet is open first, you cannot review page divisions directly.

2. Switch to Page Break Preview from the Status Bar

Entry path: Bottom status bar → Page Break Preview

1. Open a spreadsheet file and look at the status bar at the bottom of the window.
2. Find Page Break Preview on the status bar.
3. Click it to enter page break preview mode.
4. To return to the normal editing view, click the corresponding normal view option.

Success Criteria

• Interface result: The view switches to page break preview after you click the entry.
• What you can do next: You can review the page layout directly in the current worksheet.

Tips While Using

• Common mistake: When the window is small, the bottom view switch entry can be easy to miss.

3. Check Page Break Boundaries

Entry path: Page boundary display in Page Break Preview mode

1. Enter page break preview mode first.
2. Look for the blue dashed lines or page boundary lines in the worksheet.
3. Check which data range is included on each page.
4. Decide whether further adjustment is needed based on the page distribution.

Success Criteria

• Interface result: You can see page boundary lines dividing the worksheet into printed page areas.
• What you can do next: You can decide whether to drag page break lines or adjust content layout.

Tips While Using

• Common mistake: If you are not in page break preview mode, page boundaries may not be obvious.

4. Adjust Page Break Positions

Entry path: Blue page break lines in Page Break Preview

1. Enter page break preview mode.
2. Move the pointer onto a blue page break line.
3. When the pointer changes to a draggable state, click and drag the page break line.
4. Release the mouse after moving the page boundary to the desired position.
5. Check again whether each page now matches your expected print layout.

Success Criteria

• Interface result: The page boundary position changes.
• What you can do next: You can continue to print, preview, or return to the editing view.

Tips While Using

• Common mistake: Dragging too far may split content across pages in an unwanted way.
• Environment note: A larger window view makes it easier to observe page layout changes.