WPS Highlight Text on Windows: Introduction

WPS Highlight Text is a PDF text editing feature in WPS Office for Windows for emphasizing important content; it includes 1 core task, with 0 available without membership and 1 membership-related item.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	1	Matches the number of membership-required rows in the index

About This Feature

Overview

Highlight Text is a PDF text editing feature in WPS Office for Windows. It helps you mark important text directly in an editable PDF so key information is easier to review and revisit.

Core capabilities include:

Apply a highlight effect to selected PDF text.
Work on text directly in text editing mode during review and proofreading.
Re-select highlighted text later to adjust or remove the effect as needed.

Common use cases include contract review, study material markup, and project document review.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local PDF editing after installation; internet access is needed for sign-in or subscription
Other	Open an editable PDF file; scanned or image-based PDFs may need OCR first

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a PDF file, and confirm that editing entries such as Edit Content are available under the Edit tab

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In PDF text editing mode, you can select text and apply a highlight effect directly in the PDF.	Word can open a PDF and convert it into an editable Word document for further editing.	Google Docs edits PDFs mainly by converting them into editable Docs files.	Notion supports text highlighting in pages and supports PDF upload or embed for viewing, but no official native PDF text highlighting workflow was found.	Acrobat provides a direct PDF highlighting workflow and lets users highlight selected text in a PDF.
WPS Advantages	Advantage: It keeps text selection and highlighting in the same PDF editing flow, which fits document review tasks that stay in PDF format.	Compared with WPS: Editing is centered on PDF-to-Word conversion, so layout differences may appear after conversion.	Compared with WPS: The workflow is based on conversion to Docs rather than in-place PDF text highlighting.	Compared with WPS: It is more suitable for page-based note organization and collaboration than native PDF text editing.	Compared with WPS: Acrobat offers a broader PDF markup workflow; WPS is convenient for users already editing PDFs inside WPS Office.
Official Source	—	Edit a PDF	Edit PDFs in Google Docs	Intro to writing and editing	How to highlight a PDF

Overall Conclusion
If your main goal is to mark important text directly inside a PDF, WPS provides a straightforward workflow for that task. Microsoft Word and Google Docs focus more on conversion-based editing, Notion is better suited to content organization, and Adobe Acrobat covers a wider range of PDF markup tools.

Use Cases

No.	Scenario	Suitable For	Main Need	How Highlight Text Helps
1	Contract review	Legal and administrative users	Mark key clauses quickly	Select important clauses and apply highlighting in text editing mode
2	Study material review	Students and teachers	Make key points easier to revisit	Highlight keywords, definitions, and conclusions
3	Project document review	Project managers and team members	Focus attention on specific text	Highlight the exact text that needs confirmation
4	Proofreading rounds	Editors and reviewers	Keep track of reviewed text	Highlight checked text areas during repeated review
5	Report preparation	Office users	Extract key points from long PDFs	Highlight data, conclusions, and deadlines

Membership & Benefits

Free vs WPS Premium

Feature	Free	WPS Premium
Basic PDF features	✅ Available	✅ Available
PDF text editing	❌ Limited	✅ Available
Highlight Text in the PDF text editing workflow	❌ Limited	✅ Available
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Occasional PDF viewing and basic reading	Free	Suitable for basic PDF access and everyday reading tasks
Frequent PDF text editing and text highlighting	WPS Premium	Better for repeated PDF editing, highlighting, and review work
Multi-device work and more cloud storage	WPS Premium	Better suited to users who need more storage and ongoing access to advanced features

WPS membership center: Subscribe now