WPS Email Contacts on Windows: Introduction

WPS Email Contacts is the contact management feature in WPS Mail on Windows; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Email Contacts helps you view and manage contact information in WPS Mail. After you open the Contacts page, you can access Personal Contacts, Contact Groups, Public Contacts, Mail Groups, Public Mailboxes, and the Organization Directory entry.

Core tasks include:

Open the Contacts page from the top toolbar in Mail.
View and manage personal contacts.
Use contact groups to organize multiple contacts.
Check public contacts and mail groups provided by the organization.
View public mailboxes and open the organization directory.

This feature is useful for daily business communication, team contact organization, shared resource lookup, and internal directory access.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office and related WPS Mail features
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required to load mail, public contacts, mail groups, and organization directory data
Other	Sign in to an available mail account first; some directory content may depend on your organization account and service availability

Source: System requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, go to Mail, and confirm that the Contacts entry is available on the top toolbar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a Contacts entry inside WPS Mail, where you can access personal contacts, contact groups, public contacts, mail groups, public mailboxes, and an organization directory entry.	Outlook People lets users add, find, edit, and delete contacts, and save contacts from profile cards.	Google Contacts lets users create contacts, edit contacts, and organize them with labels and groups.	Notion can store contact records in databases with properties, filters, groups, and related pages as a customizable contact management setup.	Adobe Acrobat Sign provides an address book for recipient auto-complete, including personal and organizational contacts, mainly for sending workflows.
WPS Advantages	Advantage: WPS brings personal contacts, contact groups, public contacts, mail groups, public mailboxes, and the organization directory entry together in one mail workspace for business communication.	Compared with WPS: Outlook focuses more on direct contact creation and editing, while directory-style public mailbox and organization entry access depends on Outlook and organization setup.	Compared with WPS: Google Contacts is strong for contact and label management, but public mailboxes and mail groups are not typically presented together in one mail contact workspace.	Compared with WPS: Notion is flexible, but users need to build the database structure themselves instead of using a ready-made mail contacts interface.	Compared with WPS: Adobe's address book is centered on recipient suggestions during signing workflows rather than a full mail contacts workspace.
Official Source	—	Add, find, edit, or delete a contact in Outlook	Add or move contacts View, group & share contacts	Simple CRM guide in Notion	Address book overview

Overall Conclusion
WPS Email Contacts is a practical fit for users who need one place to check personal contacts, public contacts, mail groups, and shared mailbox-related entries inside a mail workflow. If your priority is standalone contact editing, label-based organization, or a fully custom database, the other products offer different strengths.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Find personal contacts	Everyday mail users	Contact details are scattered	Open Personal Contacts to view and manage saved contacts in one place
2	Organize contact groups	Team collaborators	Contacts need to be grouped by project or department	Use Contact Groups to keep multiple contacts together
3	Check public contacts	Company employees	Public contact information is hard to locate	Open Public Contacts from the left navigation panel
4	Review mail groups before sending	Team leads	Group information is not easy to confirm	Open Mail Groups to review distribution groups
5	Access public mailboxes and the organization directory	Admin and support teams	Shared mailboxes or internal members must be found quickly	Use the Public Mailboxes and Organization Directory entries

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic access to Email Contacts	✅ Available	✅ Available
View personal contacts and contact groups	✅ Available	✅ Available
Other advanced WPS Office features	Some advanced features may be limited	More advanced features are available depending on the subscription plan
Cloud storage and selected value-added services	Basic quota	Higher quota or more value-added features

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly use mail contacts for everyday work	Free	The contact feature described here does not require membership for basic access
You also need more advanced WPS Office features	WPS Premium	A better fit if you also use more document, PDF, cloud, or other premium capabilities

Subscribe here: Get WPS Premium