WPS Email Rules on Windows: Introduction

WPS Email Rules is a mail management feature for automatically processing incoming messages by condition; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limits	None specified	No version gate is described for this feature

About This Feature

Overview

Email Rules in WPS Mail is an automation feature for organizing incoming messages. It lets you use conditions such as sender, subject, keywords, and email size to process mail automatically with actions such as moving, marking, or deleting messages.

Core capabilities include:

Create email rules to combine conditions and actions in one workflow.
Manage rule priority to control execution order.
Edit, delete, and run rules manually when you need to adjust or reapply them.

This feature is useful for sorting subscription emails, separating important messages, organizing older mail, and reducing repetitive inbox cleanup.

System Requirements

Item	Requirement
Operating system	A Windows device that can access WPS Mail in a web or supported desktop environment
App version	The latest version of WPS Office is recommended
Network	A stable internet connection is needed to load mail, save rules, and sync results
Other	Sign in to your WPS account and make sure your mailbox already has folders available for message routing

Source: System requirements for WPS Office

Download & Installation

Before using Email Rules, install WPS Office, sign in, and open WPS Mail from an available mailbox entry.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, sign in, go to mail settings, and confirm that the Email Rules entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports rule creation with conditions such as sender, subject, keywords, and email size, and can apply rules to new mail, existing mail, and later rules handling.	Outlook supports creating, editing, deleting, ordering, running, enabling, and disabling inbox rules for incoming mail.	Gmail supports filters that can label, archive, delete, star, or forward matching messages, and also supports editing, deleting, importing, and exporting filters.	Notion Mail supports organizing email with views, filters, groups, and labels, and can filter by fields such as sender, subject, and date.	Adobe Acrobat Sign mainly provides notification email guidance and delivery requirements, rather than a general inbox rules center for incoming mail.
WPS Advantages	Advantage: WPS combines conditions, actions, existing-mail application, and rule priority management in one workflow for ongoing inbox organization.	Compared with WPS: Outlook has mature rule controls, but some rule behavior varies by Outlook version or account type.	Compared with WPS: Gmail focuses on labels and archive-based filtering rather than folder-style rule management.	Compared with WPS: Notion Mail centers more on views and filtering than on a traditional rules list, and its help center states that Notion Mail is shutting down on September 22, 2026.	Compared with WPS: Adobe focuses on signing workflow notifications and does not provide a comparable general-purpose inbox rules manager.
Official Source	—	Manage email messages by using rules in Outlook	Create rules to filter your emails	Views, groups, filters & properties	Users do not receive notification emails

Overall Conclusion
WPS Email Rules fits everyday inbox organization scenarios where messages need to be sorted automatically by condition. Compared with Outlook and Gmail, WPS keeps a direct rule setup flow with priority control. Compared with related Notion and Adobe capabilities, WPS is closer to a traditional email rules management experience.

Use Cases

No.	Scenario	Suitable For	Main Need	How Email Rules Helps
1	Subscription email routing	General office users	Promotional and subscription mail makes important messages harder to find	Create rules by sender or keyword and move messages to a target folder automatically
2	Important client message marking	Sales and support teams	Important customer emails can be buried in regular mail	Use sender or subject conditions to mark, read, or separate key messages
3	Existing mail cleanup	Heavy mailbox users	Older messages take time to sort manually	Apply a rule to existing matching mail during setup
4	Multi-rule order control	Users with complex sorting needs	Multiple matching rules can create inconsistent results	Reorder rules by drag-and-drop and stop later rules when needed
5	Temporary rule testing	Users creating new automation	A new rule may affect current mailbox organization	Create one rule first and run it once before expanding the setup

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic use of Email Rules	✅ Available	✅ Available
Advanced tools such as PDF features	Some features are limited	More advanced tools are available
Cloud storage and template-related benefits	Basic quota	Higher quota or more benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to create and manage Email Rules	Free	No membership requirement is described for this feature
You also need broader advanced office capabilities	WPS Premium	Better suited when you also use more advanced tools and expanded account benefits

WPS membership center: Subscribe now