WPS Email Rules on macOS: Introduction

WPS Email Rules on macOS help you organize incoming messages automatically; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All indexed tasks are available directly
Version suggestion	Use the latest WPS Office for Mac	Helps ensure the full email settings entry is available

About This Feature

Overview

Email Rules let you process incoming messages automatically based on conditions. You can use sender, subject, keywords, email size, and other conditions to move messages to a folder, mark them as read, star them, or delete them.

The main capabilities include:

Create email rules for new messages.
Adjust rule priority by changing the order of rules.
Edit, delete, and run a rule once for ongoing maintenance.

This feature is useful for project mail organization, notification cleanup, important sender highlighting, and reducing repeated manual sorting.

System Requirements

Item	Requirement
Operating system	A macOS device that can run WPS Office for Mac normally
App version	The latest WPS Office for Mac is recommended
Network	An internet connection is needed to access WPS Mail and sync rule settings
Account	Sign in with an available WPS Mail account
Other	It is helpful to create destination mail folders in advance before setting move actions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Mac installer, complete setup, and sign in to your account
Check after installation	Open WPS Mail, go to Settings, and confirm that the Email Rules tab is available

Source: WPS Download Center

Compare with Alternatives

Comparison Item	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports email rules based on sender, subject, keywords, email size, and other conditions; actions include move, mark as read, star, and delete; rules can also be applied to historical emails.	Outlook supports creating, editing, deleting, ordering, running, and disabling rules to move, delete, or otherwise process messages automatically.	Gmail supports filters that can label, archive, delete, star, or forward messages, and also supports editing, deleting, importing, and exporting filters.	Notion Mail mainly organizes messages through views, groups, filters, and labels, with filtering by sender, subject, date, and similar properties.	Adobe Acrobat Sign help content focuses on notification email delivery and troubleshooting rather than inbox rule management.
WPS Advantages	Distinct: WPS keeps rule creation, ordering, and one-time execution in one settings area, and it supports applying a rule to historical emails plus stopping lower rules after a match.	Compared with WPS, Outlook offers broader rule controls, but support can vary in the new Outlook experience for some third-party accounts.	Compared with WPS, Gmail offers filter import and export, while WPS places more emphasis on rule order and historical email handling.	Compared with WPS, Notion Mail is more view- and label-oriented than a traditional inbox rules list.	Compared with WPS, Adobe's official help focuses on notification delivery issues and does not provide a comparable inbox rules entry.
Official Source	—	Manage email messages by using rules in Outlook	Create rules to filter your emails	Views, groups, filters & properties	Users do not receive notification emails

Overall Conclusion
WPS Email Rules on macOS fit users who want a straightforward inbox-rules workflow inside WPS Mail, especially for automatic sorting, rule order control, and historical email cleanup.

Use Cases

No.	Scenario	Suitable For	Main Need	How Email Rules Help
1	Project email filing	Project managers and collaborators	Large volumes of project mail take time to sort manually	Create rules by sender or subject keywords and move messages to project folders automatically
2	Notification cleanup	Office users handling many alerts	System notices and subscriptions make important mail harder to spot	Use sender or keyword conditions to mark messages as read or move them into folders
3	Important sender highlighting	Sales and support teams	Important messages can be buried in routine mail	Create rules by sender or domain and add a star automatically
4	Historical email cleanup	Heavy email users	Older mail has accumulated and is hard to organize at once	Apply a rule to historical emails when creating or editing the rule
5	Multi-rule order control	Users with detailed sorting needs	Multiple matching rules can produce inconsistent results	Drag rules into order and stop lower rules after a match when needed

Membership & Benefits

Free vs WPS Premium

Item	Free	WPS Premium
Basic use of Email Rules	Available	Available
Basic WPS Office PDF features	Available	Available
Cloud storage	1 GB	20 GB or higher plans
Advanced PDF and more advanced tools	More limited	More available
AI-related tools	Some limits apply	More features and usage are available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You mainly want to organize daily mail with Email Rules	Free	The Email Rules tasks in this guide are available directly and fit everyday inbox organization
You also need more cloud storage, advanced PDF tools, or more AI features	WPS Premium	A better fit when your needs go beyond email organization
You want shared subscriptions with separate storage for multiple users	Sharing Plan	Useful for teams or families using separate accounts and storage

Visit the official subscription page to review available plans and included benefits: WPS Office pricing page
Choose the plan that matches your storage and office feature needs, then complete the purchase flow on the official site.