How to Use WPS Index Entry on macOS

This section includes 4 how-to topics, with 4 free topics and 0 membership-related topics, so you can jump from the index to the steps you need.

How-to Index

How-to Guide

1. Mark an index entry

Feature path: References → Mark Entry

1. Select the keyword you want to add to the index.
2. Click Mark Entry on the References tab.
3. Confirm the main entry name in the dialog box.
4. Click Mark or Mark All.

Success Criteria

• Interface result: The related index mark has been inserted into the document.
• What you can do next: You can continue adding index entries for other keywords.

Tips While Using

• Common mistake: If no text is selected first, you may need to enter the main entry manually.
• Environment note: It is often easier to mark entries after the main body text is mostly stable.

2. Set subentries and page number formatting

Feature path: References → Mark Entry

1. Select the keyword to mark and open the Mark Entry dialog box.
2. Add a subentry if you want a clearer hierarchy.
3. Choose a page number format such as regular, bold, or italic.
4. Click Mark to save the current settings.

Success Criteria

• Interface result: The entry now includes hierarchy or page number formatting settings.
• What you can do next: The inserted index can display the related structure later.

Tips While Using

• Common mistake: Inconsistent naming between main entries and subentries can create repeated categories in the index.
• Environment note: Check the final formatting after the index is generated.

3. Insert the index

Feature path: References → Insert Index

1. Place the cursor where you want the index to appear.
2. Click Insert Index on the References tab.
3. Choose an index layout such as indented or run-in.
4. Set options such as columns and page number alignment if needed.
5. Click OK to generate the index.

Success Criteria

• Interface result: The document now shows a generated index.
• What you can do next: You can keep editing the document and update the index later.

Tips While Using

• Common mistake: If no entries were marked first, the inserted index may be empty.
• Environment note: Placing the index near the end of the document is often easier for reading and printing.

4. Update or remove index content

Feature path: Right-click the index → Update Field, or show field codes and delete the XE mark

1. When page numbers or entries change, right-click the existing index.
2. Select Update Field, or press Fn+F9 to refresh it.
3. To remove one entry, locate the related {XE} field code.
4. Delete that field code and update the index again.

Success Criteria

• Interface result: The index entries, page numbers, or structure now match the latest document content.
• What you can do next: You can continue maintaining other entries or rebuild the index if needed.

Tips While Using

• Common mistake: If you delete only the visible index and not the XE mark, the entry can appear again after regeneration.
• Environment note: If field codes are hidden, switch the display first so you can locate the correct mark.