How to Use WPS Caption on Windows

Use WPS Caption on Windows with 4 how-to topics, including inserting captions, creating caption labels, setting caption numbering, and updating caption numbers; 4 items are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Insert a Caption

Entry path: References → Insert Caption

1. Select the object that needs a caption, such as an image, table, or similar item.
2. Click Insert Caption on the References tab.
3. In the dialog box, choose a label such as Figure, Table, or Equation.
4. Enter the caption text.
5. Choose the caption position above or below the selected item.
6. Click OK to finish.

Success Criteria

• Interface result: A caption with a label and number appears near the selected object.
• What you can do next: You can continue editing the caption or add captions to other objects.

Tips While Using

• Select the object before opening the caption dialog so the caption stays associated with the correct item.
• Keep labels and positions consistent throughout the same document for cleaner layout results.

2. Create a New Caption Label

Entry path: References → Insert Caption → New Label

1. Open the Insert Caption dialog box.
2. Click New Label.
3. Enter a custom label name.
4. Click OK to save it.
5. Return to the caption dialog, choose the new label, and continue inserting the caption.

Success Criteria

• Interface result: The new label appears in the label list.
• What you can do next: You can use the new label for later captions.

Tips While Using

• Use short and clear label names so they are easy to reuse later.
• Use the same label for the same type of object to keep numbering continuous.

3. Set Caption Numbering

Entry path: References → Insert Caption → Numbering

1. Open the Insert Caption dialog box.
2. Click Numbering.
3. Choose the numbering format you want, such as 1, 2, 3 or a, b, c.
4. If needed, choose whether to include chapter numbers.
5. Click OK to apply the setting.

Success Criteria

• Interface result: Caption numbers display in the selected format.
• What you can do next: New captions follow the current numbering rule.

Tips While Using

• Before including chapter numbers in a long document, make sure heading levels are already set consistently.
• After changing numbering rules, review existing captions to confirm the layout still matches your document style.

4. Update Caption Numbers

Entry path: Select all in the document → Update fields

1. Press Ctrl+A to select the full document.
2. Press F9, or right-click the selected content and choose the field update option.
3. Wait for the caption numbers in the document to refresh.
4. Check whether numbering is correct after objects were added, deleted, or moved.

Success Criteria

• Interface result: Caption numbers are reordered according to the current object sequence.
• What you can do next: You can continue inserting, deleting, or rearranging objects.

Tips While Using

• After changing the order of objects in a document, update fields once to keep numbering in sync.
• In long documents, review figure-heavy sections after the update to confirm numbering remains continuous.