WPS User Information on Windows: Introduction

WPS User Information helps you set the author name and initials used in document review and comments; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are available directly

About This Feature

Overview

User Information lets you set the author name and initials used in a document. In review and comment scenarios, new tracked changes and comments can display the current user name, which helps distinguish edits made by different collaborators.

In WPS for Windows, common uses include:

changing the name and initials used for tracked changes
viewing the current user information in the settings area

This feature is useful for team review, shared editing, document handoff, and any workflow that needs a consistent author identity. After you update the settings, new review records usually use the new name, while existing records usually keep their original author display.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection is required for local user information changes
Other	You should have permission to edit the document; to verify the display result, open a file with tracked changes or comments

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Windows installer and complete setup with the installation wizard
Post-install check	Open WPS Writer and confirm that review or file menu entries related to user information are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you change the name and initials used for tracked changes in the Review area, and also view or adjust user information in settings.	Lets you change the User name in File > Options, and comments and tracked changes use that name and initials; it also supports changing the author property only for the current file.	Supports adding, replying to, filtering, and searching comments, including search by username; comment identity generally follows the Google account.	Lets users change their preferred name in account settings and use comments, mentions, and replies on pages.	Lets users change the comment author name for future comments and provides comment viewing and management tools in PDF review workflows.
WPS Advantages	Advantage: WPS provides a direct review-related entry for changing the name used in tracked changes, while also keeping name and initials together in one settings area for a quick pre-review check.	Compared with WPS: Microsoft also supports editing the author property only for the current file, but the general user-name setting is centered in Office Options.	Compared with WPS: Google Docs focuses more on account-based online collaboration, so the displayed comment identity is more closely tied to the account profile.	Compared with WPS: Notion treats name changes mainly as account profile settings, and its comment tools are designed more for page collaboration than traditional document revision.	Compared with WPS: Adobe focuses this capability on PDF comment author management, so the scenario is more specific to PDF review.
Official Source	—	Change the author name	Use comments, action items, and emoji reactions	Account settings and preferences / Comments, mentions, and reactions	Change comment author name in Acrobat

Overall Conclusion
WPS User Information is well suited to Windows document review workflows where you want to check or update the displayed author identity before adding tracked changes or comments. Other products provide related identity or comment controls, but they are often centered on account profiles, online collaboration, or PDF review rather than a document review entry inside a word processor.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Standardizing names before team review	Team members, reviewers	Tracked changes show inconsistent names	Change the user name in Review before starting revision
2	Checking the current author identity	General office users	It is unclear which name the document will display	Open the user information area to review the current name and initials
3	Confirming identity before commenting	Collaborative editors	The displayed comment name does not match the current user	Update user information before adding comments or revisions
4	Working on a shared computer	Admin staff, front desk staff, public-device users	The previous user's information is still saved	Check and update user information before editing
5	Normalizing author details before archiving	Project owners, document controllers	Author labels are not standardized	Review user information before saving or submitting the file

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
View and edit user information	✅ Available	✅ Available
Basic document editing	✅ Available	✅ Available
Some advanced PDF, template, and extended tools	Depends on the feature	Broader availability
Cloud storage	1 GB	20 GB (may vary by plan)

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to set the review user name and check name and initials	Free	This feature itself is available directly and fits everyday document collaboration
You also need more cloud storage or broader office capabilities	WPS Premium	Suitable for users who need more cross-device, template, or advanced tool access

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