WPS User Information on macOS: Introduction

WPS User Information helps you set the author identity shown in document review workflows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

User Information is a document review setting in WPS Office for macOS that lets you manage the author name and initials used in revisions and comments. If you need to change author name in WPS for review work, this feature provides the relevant entry points inside WPS Office.

Core tasks include:

Change user information for revisions: update the name, initials, and revision-use setting before or during review.
View user information: open the preferences panel to check the current name, initials, and related option.

This feature is useful for team review, document circulation, and comment-based collaboration. It helps keep author identity clear when multiple people work on the same file in WPS Office.

System Requirements

Item	Requirement
OS	A macOS device
App version	It is recommended to use the latest version of WPS Office for macOS
Network	No mandatory network connection is required to view or change user information locally
Other	You should be able to open WPS Writer documents and access the Review or Preferences interface

Download & Installation

Before using User Information, install WPS Office for macOS.

Item	Details
Official Download	WPS Office Free Download
Post-install Check	After opening WPS Writer, look for the User Information entry from the Review workflow or the File-related preferences path

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS lets you change the user name from the review-related menu and view the current name, initials, and revision-use option in preferences.	Microsoft Word lets users change the user name and initials in Office options, and those values appear in comments and tracked changes. It also supports editing the author property for the current file.	Google Docs identity display mainly follows the Google Account name. After you edit your Google Account name, the updated identity can appear across Google services after some time.	Notion lets users change their preferred name in account settings for account identity display.	Adobe Acrobat lets users change the author name used in comments through comment properties and commenting preferences.
WPS Advantages	Advantage: WPS provides both a review-entry path and a preferences path for revision-related identity settings, which fits document review workflows directly.	Compared with WPS: Microsoft also supports current-file author property editing, but the related settings are split between Office options and file properties.	Compared with WPS: Google focuses more on account-level identity management than on a document-level review entry for revision author settings.	Compared with WPS: Notion mainly changes account display identity rather than revision author information for document review.	Compared with WPS: Adobe focuses on PDF comment author settings, so the scenario is more centered on PDF review.
Official Source	—	Change the author name for documents, presentations, or workbooks	Change your Google Account picture, name & other info	Account settings & preferences	Change comment author name in Acrobat

Overall Conclusion
If your main goal is to keep revision and comment identity clear in document review, WPS offers a direct setup path inside the review workflow. For account-wide identity management, workspace profile naming, or PDF comment identity, Microsoft, Google, Notion, and Adobe each provide their own official settings path.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Standardize author identity before review	Team members, editors	Revision records show inconsistent names	Change user information before starting review
2	Check comment identity settings	Reviewers, collaborators	The current displayed name and initials are unclear	Open the User Information preferences panel to verify them
3	Check shared-device settings	Users on a shared Mac	The previous user's identity may still be saved	Review and update the current name and initials before editing
4	Prepare documents before circulation	Project participants	It is hard to distinguish responsibility after revisions are submitted	Enable the current user information for revisions
5	Confirm identity before collaboration	Teachers, students, office users	The displayed review name does not match the actual user	Verify user information before collaborative editing

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Premium
View user information	✅	✅
Change user information for revisions	✅	✅
Basic author identity display in document collaboration	✅	✅
Additional PDF, template, and AI capabilities	Scope varies by the product page	More extended capabilities are available as shown on the product page

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
You only need to set the displayed name for revisions and comments	Free	This feature is available directly without membership
You also need broader PDF, template, or AI capabilities	WPS Premium	A membership can be useful if you want additional office features in one plan

WPS membership center: Subscribe now