How to Transfer Document Ownership in WPS on Windows

Use Transfer Document Ownership through 3 how-to topics, all available without membership; choose an entry in the How-to Index and follow the steps to complete the handover.

How-to Index

How-to Guide

1. Transfer document ownership from the Share panel

Entry: Open the document → Share at the upper right → Advanced Settings → Transfer Document Ownership

1. Open the shared document whose ownership you want to transfer, and click Share at the upper right.
2. In the Share panel, click Advanced Settings.
3. Click Transfer Document Ownership.
4. Select Choose Contact Transfer or Transfer via Link.
5. Follow the on-screen prompts to finish the process.

Success Criteria

• Interface result: The page shows that the transfer is completed or waiting for confirmation.
• What you can do next: The new owner can continue managing document permissions.
• No side effect: The original creator no longer keeps document owner permissions.

Tips While Using

• Common mistake: If the document is not already shared for collaboration, the transfer entry may not appear.
• Environment limit: You need to stay signed in and connected to the internet.

2. Transfer document ownership from the file action menu

Entry: Open the document → File Action button at the upper left → Document Management → Transfer Document Ownership

1. Open the shared document whose ownership you want to transfer.
2. Click the File Action button at the upper left.
3. Click Document Management.
4. Click Transfer Document Ownership.
5. Follow the prompts to complete the transfer.

Success Criteria

• Interface result: Document management shows that the handover is completed or in progress.
• What you can do next: You can return to the document and continue checking collaboration status.
• No side effect: The document content itself is not changed by the ownership transfer.

Tips While Using

• Common mistake: After opening the file menu, make sure you choose Document Management instead of another management item.
• Environment limit: Only shared documents support ownership transfer.

3. Transfer document ownership from the WPS home page

Entry: My Cloud Documents → Share on the right side of the document → Advanced Settings or Document Management → Transfer Document Ownership

1. Open WPS and find the document you want to transfer on the home page.
2. Click the blue Share button on the right side of the document.
3. Open the related settings and click Document Management or the transfer entry.
4. Choose contact transfer or link transfer.
5. Confirm the action to complete the ownership transfer.

Success Criteria

• Interface result: The management relationship for the home page document is updated.
• What you can do next: The recipient can continue taking over document management.
• No side effect: The original document remains in the collaboration workflow and its content is not affected.

Tips While Using

• Common mistake: Entering sharing settings for the wrong file. Check the document name first.
• Environment limit: When you use link transfer, the change takes effect after the recipient confirms it.