Manage Collaborators in WPS on macOS: Introduction

Manage Collaborators in WPS on macOS helps document owners and admins review collaborators, update permissions, and remove access in shared cloud documents; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Manage Collaborators is a collaboration permission feature in WPS cloud documents on macOS. It lets document owners or admins view the collaborator list, change permission levels, and remove collaborators when access is no longer needed.

This feature is useful for team editing, review workflows, project handoffs, and shared document control. It helps keep access organized and reduces unnecessary editing or viewing by the wrong people.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	The latest version of WPS Office for Mac is recommended
Network	An internet connection is required to load cloud documents and collaborator information
Other	Sign in to a WPS account and make sure you have document owner or admin permissions

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a cloud document, click Share in the top right area, and confirm that the Manage Collaborators entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In the Share flow, WPS lets you open Manage Collaborators to review collaborators, change permission levels, and remove collaborators for a cloud document.	Microsoft Word lets you control who can view or modify documents, with access behavior depending on where the file is stored, such as OneDrive, SharePoint, or Teams.	Google Drive lets you share files with Viewer, Commenter, Editor, and Owner roles and manage access for specific people or broader link sharing.	Notion lets you open Share at the top of a page to invite people, review who has access, and assign permission levels for members, guests, or web access.	Adobe Acrobat lets you manage access to shared files in PDF sharing and review workflows, including shared-file access management.
WPS Advantages	Advantage: The collaborator management entry is directly tied to the document sharing flow, so owners can review, update, and remove collaborators from one place.	Compared with WPS: Microsoft access control is closely tied to Microsoft storage services and document location.	Compared with WPS: Google offers more granular role labels, but access can also be affected by inherited folder permissions.	Compared with WPS: Notion focuses more on page, workspace, and teamspace permissions than on a document-style collaborator panel.	Compared with WPS: Adobe centers access control around PDF sharing and review rather than general cloud document collaboration.
Official Source	—	Manage access to your Word documents	Share files from Google Drive	Sharing & permissions settings	Manage access to the shared file

Overall Conclusion
WPS Manage Collaborators on macOS fits everyday cloud document sharing where owners need a direct way to review people, adjust permissions, and remove access. If your team also depends on workspace-wide governance or platform-specific sharing models, those platform rules may shape which tool works better for that workflow.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Team document collaboration	Project members, team leads	Too many participants and unclear permissions	Review the current collaborator list and adjust permissions in one place
2	Review-only sharing	Editors, reviewers	Some people should only view instead of edit	Change selected collaborators to view-only or limited access
3	Project offboarding	Document owners, admins	Former members still have access	Remove collaborators who no longer need the document
4	Temporary collaboration control	Cross-team collaborators	Editing access needs to be taken back after a short task	Update permissions or remove collaborators after the task ends
5	Access audit	Document owners	It is unclear who can currently open the document	Open the collaborator list and check each person and permission level

Membership & Benefits

Membership details for this feature are straightforward: Manage Collaborators itself is available without membership, while paid plans mainly expand storage and broader premium benefits.

Free vs WPS Premium

Capability	Free	WPS Premium
Manage Collaborators	Available	Available
Cloud storage	1 GB cloud space	20 GB cloud space or higher plan benefits
Templates and extended benefits	Some benefits are limited	More advanced benefits depend on the selected plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Personal use or small-scale collaboration	Free	Manage Collaborators is available without membership and supports basic sharing management
Ongoing collaboration with more files or broader premium needs	WPS Premium	A paid plan is more suitable when you need more cloud space or additional premium benefits

Subscribe here: Get WPS Premium