Create Local Shortcut in WPS on Windows: Introduction

Create Local Shortcut in WPS helps you generate a local shortcut for a collaborative document on Windows for faster access and file organization; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None stated	No version gate is described for this feature

About This Feature

Overview

Create Local Shortcut is a collaborative document access feature in WPS on Windows. It lets you generate a local shortcut for a cloud-based collaborative document so you can open and organize frequently used files more quickly from a local path.

Core capabilities include:

Generate a local shortcut for the current collaborative document while keeping the original document in its existing location.
Download the shortcut automatically to a local download path for later organization.
Move or copy the generated shortcut to another local path such as the desktop or a project folder.

This feature is useful for people who open the same collaborative documents often, organize working files in local folders, or want a faster entry point to shared content.

System Requirements

Item	Requirement
Operating system	A Windows device that supports local file management and shortcut storage
App version	The latest version of WPS Office is recommended
Network	Keep the network available when opening the collaborative document and generating the shortcut
Other	You need access to the target collaborative document and permission to write to the local download path

Download & Installation

Before using this feature, install WPS Office on your Windows device and sign in with an account that can access collaborative documents.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office, open any collaborative document, and check whether the File Operations menu includes the Open in Other Ways entry

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	You can generate a local shortcut directly from a collaborative document through File Operations → Open in Other Ways → Generate Local Shortcut, and the shortcut is downloaded to a local path automatically.	Microsoft supports creating desktop shortcuts for Office programs or specific Office files, with guidance focused mainly on local apps or local files.	Google provides a Windows desktop shortcut flow for Sheets, which works as a web shortcut to the Sheets site.	Notion desktop supports opening links in the app through system settings and desktop app preferences, with more emphasis on app-based page access.	Adobe Acrobat supports opening PDFs from the app, file system, email, or web links, with guidance centered on file opening rather than collaborative document shortcuts.
WPS Advantages	Advantage: You can generate the shortcut directly from the current collaborative document view instead of locating the file first in File Explorer. Distinct: After generation, the shortcut can still be moved or copied to another local path for organization.	Compared with WPS: the documented shortcut flow is based on Windows desktop shortcuts for apps or files, with less focus on collaborative document entry points inside the document view.	Compared with WPS: the shortcut is mainly a web entry to Sheets, so local file-style shortcut management differs from the WPS workflow.	Compared with WPS: the documented flow focuses more on opening Notion links in the desktop app than on managing local folder shortcuts.	Compared with WPS: the documented flow focuses on opening PDF files and links, not on generating a local shortcut for a collaborative document.
Official Source	—	Create a desktop shortcut for an Office program or file	Access Sheets	Notion for desktop	Opening PDFs

Overall Conclusion
If your main goal is to create a local access point quickly for a collaborative document, WPS provides a more direct in-document workflow on Windows. Other products also support desktop shortcuts or app-based link opening, but their documented focus is on local Office files, web shortcuts, desktop app links, or PDF opening.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Fast access to frequently used collaborative documents	Daily office users	Re-entering a collaboration space every time to find the same file	Generate a local shortcut and place it on the desktop
2	Organizing project document entry points	Project members	Collaborative documents are scattered across different locations	Copy shortcuts into a project folder for centralized access
3	Reorganizing downloaded shortcuts	Administrative staff and assistants	The default download location is not ideal for classification	Move the shortcut to a target local folder after generation
4	Sharing standard document entry points with a team	Team leads	Team members need a clear path to common documents	Place generated shortcuts in a shared local folder structure
5	Managing access without moving the original file	Document coordinators	They want to organize access points without changing the original file location	Use shortcuts as entry points while leaving the original document unchanged

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Create Local Shortcut	Available	Available
Basic PDF features	Available	Available with a broader feature range
Cloud storage	1 GB	20 GB in some listed plans
Template downloads	Limited	Higher access scope
AI and advanced tools	Some capabilities are limited	More advanced capabilities are available

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need to generate local shortcuts for collaborative documents	Free	This feature itself has no membership requirement
You also need more cloud storage and broader office capabilities	WPS Premium	Suitable if you also use more PDF, template, or advanced tools

WPS membership page: Subscribe now