How to Use WPS Recent List in WPS Cloud Documents on Windows

Use WPS Recent List in WPS Cloud Documents with 4 how-to topics, including 4 free topics and 0 membership-related topics; choose a task from the index and complete it from the listed entry point and steps.

How-to Index

How-to Guide

1. View the Recent List

Entry point: Left navigation pane in WPS > Recent List

1. Open WPS Office.
2. Click Recent List in the left navigation pane.
3. Review all recently opened documents in the list.
4. Check the file location, creator, last modified time, and size as needed.
5. Click any document to reopen it and continue editing.

Success Criteria

• UI state: The page shows a list of recently opened documents.
• Next actions: You can open the target document directly and continue working.
• No side effects: Opening a record does not delete the original file.

Tips While Using

• Common mistakes: If you do not enter the Recent List area from the left side, you may only see other workspace content.
• Environment limits: If you want to view related records across devices, sign in with the same WPS account and keep sync available.

2. Adjust Recent List display and filters

Entry point: Recent List > top settings area

1. Open WPS Office and go to Recent List.
2. Find the settings area at the top of the page.
3. Click All Types to filter by file type.
4. Click Creator to filter records by file creator.
5. Use Settings to adjust the view or customize displayed list elements.
6. Review the File Info area as needed to check details for the selected cloud document.

Success Criteria

• UI state: The list changes based on the selected filters or view settings.
• Next actions: You can continue locating the target file and open it.
• No side effects: Filters and view changes do not modify the original file content.

Tips While Using

• Common mistakes: If a filter is still active, some records may appear to be missing temporarily.
• Environment limits: Some file details depend on cloud document status, so it is helpful to stay signed in.

3. Remove an open record

Entry point: Recent List > file menu > Remove Open Record

1. Open WPS Office and go to Recent List.
2. Select the file whose open record you want to remove.
3. Click the Menu button on the right side of the file, or right-click to open the menu.
4. Select Remove Open Record.
5. After that, the file record is removed from the Recent List.

Success Criteria

• UI state: The selected file no longer appears in the Recent List.
• Next actions: You can continue managing other records or reopen other files.
• No side effects: Only the open record is removed; the file itself is not deleted.

Tips While Using

• Common mistakes: Confusing Remove Open Record with deleting the file itself.
• Environment limits: If the file is opened again later, it may appear in the Recent List again.

4. Hide recent records

Entry point: Recent List > top area > Hide Recent Records

1. Open WPS Office and go to Recent List.
2. Click Hide Recent Records at the top of the page.
3. The recent records for the current account are hidden.
4. Click the option again when you want to show them again.

Success Criteria

• UI state: Recent records are hidden or shown again.
• Next actions: You can continue switching the display state as needed.
• No side effects: Hiding records does not delete the original file.

Tips While Using

• Common mistakes: Treating hidden records as permanently deleted records.
• Environment limits: This changes only the display state and does not affect the file itself or future reopen behavior.