WPS Cloud Document System Settings on Windows: Introduction

WPS Cloud Document System Settings on Windows helps you manage the tray icon behavior, startup options, file context menu items, and deletion alerts for WPS Cloud; this guide covers 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Cloud Document System Settings is the central settings area for WPS Cloud on Windows. It lets you manage how the tray icon opens, how WPS Cloud starts with Windows or WPS Office, which WPS commands appear in the Windows file context menu, and when deletion alerts appear.

Core capabilities include:

Open System Settings from the WPS Cloud page.
Choose what opens when you click the system tray icon.
Configure startup behavior for Windows sign-in and WPS Office launch.
Show or hide WPS-related commands in the Windows file context menu.
Turn deletion alerts on or off for cross-device and local deletion scenarios.

This feature is useful for users who work with WPS Cloud regularly and want a more controlled desktop workflow on Windows.

System Requirements

Item	Requirement
Operating system	A Windows device that supports the system tray and File Explorer context menus
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is recommended when opening cloud storage and using sync-related alerts
Other	Sign in to your WPS account so cloud storage and alert-related features can work normally

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, go to WPS Cloud, and confirm that the Settings icon and System Settings entry are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides one settings area for WPS Cloud on Windows, including tray icon behavior, startup options, file context menu items, and deletion alerts.	Microsoft provides Office Document Cache settings for notification icon display, cache retention, and deleting cached files after close, with a stronger focus on upload cache management.	Google Drive for desktop provides desktop configuration such as auto-start on login, cache location, bandwidth limits, and proxy settings, with a stronger focus on sync client administration.	Notion desktop provides preferences such as Open at Login and notification settings for desktop alerts and badges, focused on app behavior and workspace notifications.	Adobe Acrobat provides notification controls and startup-related preferences such as notification panels, Windows Action Center support, and startup welcome behavior.
WPS Advantages	Advantage: WPS brings tray behavior, startup controls, file context menu options, and deletion reminders together in one settings page for everyday cloud document use on Windows.	Compared with WPS: Microsoft documents cache and notification icon controls, but the settings are centered on upload cache behavior rather than a unified cloud desktop entry setup.	Compared with WPS: Google offers deeper deployment and cache controls, but common end-user entry settings are less centralized for this use case.	Compared with WPS: Notion covers startup and notification preferences, but it does not describe Windows file context menu controls for local file actions.	Compared with WPS: Adobe emphasizes document workflow notifications and startup experience, while system-level file entry controls are not the main focus in these references.
Official Source	—	Office Document Cache settings	Advanced Drive for desktop configuration	Notion for desktop / Notification settings	Acrobat notifications / HomeWelcome

Overall Conclusion
If you want to manage cloud entry behavior, startup options, context menu items, and deletion reminders from one place, WPS offers a practical Windows-focused setup. Microsoft, Google, Notion, and Adobe each provide related settings, but their official documentation focuses more on cache management, deployment controls, workspace notifications, or document workflow alerts.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Adjust tray click behavior	Users who open cloud storage from the tray often	The tray icon opens a window that does not match their habit	Change what opens when the tray icon is clicked
2	Control auto-start	Users who want fewer startup apps	Too many background apps run after sign-in	Turn off auto-run at startup or keep launch with WPS Office only
3	Manage file context menu items	Users who work in File Explorer often	The right-click menu is too crowded or needs quick upload actions	Show or hide WPS-related context menu items
4	Manage deletion alerts across devices	Users who sync files across devices	File deletion on another device can be easy to miss	Turn on alerts for cross-device deletion
5	Reduce accidental deletion risk	Users who work with both local and cloud files	A local deletion may also remove cloud files on other devices	Turn on alerts for local actions that trigger cloud deletion

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Access to Cloud Document System Settings	✅ Available	✅ Available
Tray and startup settings	✅ Available	✅ Available
File context menu settings	✅ Available	✅ Available
Deletion alert settings	✅ Available	✅ Available
Other premium benefits in WPS Office	Based on the current account plan	More benefits may be available depending on the subscription plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to adjust cloud system settings	Free	This feature can be used without membership
You also need more WPS value-added features	WPS Premium	Suitable if you want broader WPS benefits beyond this settings page

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