How to Use WPS Online Document Viewing Settings on macOS

Use Online Document Viewing Settings with 4 how-to topics, including opening the settings page, changing the default save location, setting a save prompt before download, and clearing browsing data.

How-to Index

How-to Guide

1. Open Online Document Viewing Settings

Entry path: Top-right Global Settings button → Settings → Work Environment → Online Document Viewing Settings

1. Open the WPS client.
2. Click the Global Settings button at the top right.
3. Select Settings.
4. Under Work Environment, click Online Document Viewing Settings.

Success Criteria

• Interface result: The Online Document Viewing Settings page opens.
• Next action available: You can view options related to Download and Security & Privacy.

Tips While Using

• Common mistake: If you do not enter the Settings page first, you may not see the Online Document Viewing Settings entry.
• Environment note: It is easier to verify the actual effect of online document settings when the device is connected to the internet.

2. Set the Default Save Location for Downloaded Files

Entry path: Online Document Viewing Settings → Download area → Default save location for downloaded files

1. Open the Online Document Viewing Settings page.
2. In the Download area, check the current default save location.
3. Click Select Folder.
4. In the folder selection dialog, choose a new save path.
5. Confirm that the displayed path has been updated.

Success Criteria

• Interface result: The default save location shows the newly selected folder.
• Next action available: Future downloads will use this location by default.

Tips While Using

• Common mistake: Choosing an uncommon folder may make downloaded files harder to find later.
• Environment note: Local folder access permission is required.

3. Ask Where to Save Each File Before Downloading

Entry path: Online Document Viewing Settings → Download area → Ask where to save each file before downloading

1. Open the Online Document Viewing Settings page.
2. In the Download area, find the checkbox for asking where to save each file before downloading.
3. Select the checkbox to show a save-location dialog every time you download a file.
4. Clear the checkbox if you want files to go directly to the default location.

Success Criteria

• Interface result: The checkbox state matches the current setting.
• Next action available: Downloads will either prompt for a location or save directly based on the current setting.

Tips While Using

• Common mistake: Forgetting the current checkbox state may cause download behavior to differ from what you expect.
• Environment note: If the default folder is unavailable, turning this option on can help you choose a temporary location.

4. Clear Browsing Data

Entry path: Online Document Viewing Settings → Security & Privacy area → Clear Browsing Data

1. Open the Online Document Viewing Settings page.
2. In the Security & Privacy area, click Clear Browsing Data.
3. Wait for WPS to finish clearing online document browsing records and temporary data.

Success Criteria

• Interface result: The cleanup action is completed.
• Next action available: You can continue browsing or downloading online documents.

Tips While Using

• Common mistake: After cleanup, previously viewed traces may no longer be available for reference.
• Environment note: This action clears browsing records and temporary data, but it does not remove documents already saved locally.