WPS Screen Capture Protection on Windows: Introduction

WPS Screen Capture Protection helps restrict screenshots in WPS Office and WPS Collaboration to reduce the risk of enterprise document leakage through screen captures; this feature includes 2 core tasks, 0 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of membership-required rows in the index
Version limit	None	The feature description states that there is no version limit

About This Feature

Overview

Screen Capture Protection is a screenshot restriction feature for enterprise security management. It can restrict screenshots in WPS Office and WPS Collaboration to help reduce the risk of sensitive information being shared through captured images.

Core capabilities include:

Add a screen capture control policy: Configure screenshot permissions by policy name, member scope, product conditions, product type, and platform type.
Manage screen capture control policies: Filter policies by policy name, member scope, updater, and other conditions, then enable, disable, or delete them.

This feature is suitable for enterprise document protection, member-based permission management, and multi-platform data protection. It is often used together with document copy control and download control policies.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client and the browser-based admin console
App version	A current WPS365 client that can access the admin console; the feature description indicates no version limit
Network	A stable network connection is recommended when opening the admin console and saving policies
Other	Access to the enterprise admin console and the related enterprise security control pages

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch the WPS365 client and confirm that you can open the admin console from the lower-left corner of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets admins configure whether screenshots are allowed by member scope, product conditions, product type, and platform type, then centrally enable, disable, or delete policies.	Word IRM can help prevent unauthorized users from printing, forwarding, or copying content, and it supports permission levels and expiration dates; Microsoft also states that IRM cannot stop third-party screen-capture programs or digital photography.	Google Docs can limit downloading, printing, and copying, and it can control sharing access; Google also states that it cannot stop people from sharing file content in other ways.	Notion supports restricting screen capture through Microsoft Intune app protection policies on mobile, but this is available for Enterprise plans and depends on Intune deployment.	Adobe Reader Protected Mode and Protected View focus on sandboxing unsafe PDFs and limiting risky actions, rather than providing member-scope screenshot control policies for enterprise content.
WPS Advantages	Advantage: Admins can configure screenshot restrictions directly in the enterprise admin console by member scope and multiple policy conditions. Distinct: Policy filtering, enabling, disabling, and deletion are handled in one management view.	Compared with WPS: Microsoft focuses more on document rights management through IRM, and its official guidance states that third-party screen capture tools or photography cannot be fully prevented.	Compared with WPS: Google focuses more on sharing, access, and copy/download restrictions, and it does not describe a dedicated member-scope screenshot policy for this scenario.	Compared with WPS: Notion screen capture restriction depends on Intune and managed mobile deployment, so the setup requirements are broader and the scope is centered on managed mobile devices.	Compared with WPS: Adobe emphasizes PDF runtime security and protected viewing, so enterprise screenshot governance by member scope is not its primary control model.
Official Source	—	Restrict access with IRM	Stop, limit, or change sharing	Set up Microsoft Intune with Notion	Protected mode in Reader

Overall Conclusion: If your organization needs to configure screenshot restrictions inside the WPS ecosystem by member scope and multiple policy conditions, WPS provides a more direct management path. The other products focus more on document rights management, sharing restrictions, or mobile app protection, so their control models and deployment requirements differ.

Use Cases

No.	Scenario	Suitable For	Main Challenge	Solution
1	Protecting sensitive internal documents	Enterprise admins	Members may share document content through screenshots	Create a policy that disallows screenshots for a specified member scope
2	Unified control across platforms	Security managers	Different products and platforms need consistent restriction rules	Set product conditions, product type, and platform type in the policy
3	Confidential project management	Project owners	Specific project members need stricter data protection	Create a separate screen capture control policy for the target member scope
4	Security policy review	Enterprise operations staff	Existing policies need to be reviewed and adjusted quickly	Filter and manage policies by name, member scope, and updater in the screen capture control page
5	Layered data protection	Compliance and security teams	A single restriction method may not cover all leakage paths	Use screen capture control together with copy control and download control

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Screen capture control	❌ Requires enterprise plan support	✅ Available in supported enterprise plan scenarios
Add and save policies	❌ Not applicable	✅ Supported
Enable, disable, and delete policies	❌ Not applicable	✅ Supported

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
Personal use or standard document editing	Free	If enterprise screenshot governance is not required, the basic office features may be enough
Enterprise security management and member permission control	WPS Premium or an enterprise plan	If you need screen capture control and related security policies, a plan that includes enterprise capabilities is more suitable

WPS membership center: Subscribe now
Enterprise buyers can review available plans on the pricing page and choose based on organizational needs.