How to Use WPS Auto Upload Enterprise Files on Windows

Use Auto Upload Enterprise Files with 4 how-to topics: configure auto-upload policies, set upload file types, define member scope, and manage the whitelist; choose a topic from the index and follow the steps to complete it.

How-to Index

How-to Guide

1. Configure auto-upload policies

Entry: Admin Console → Security Control → Document Security → File Auto Upload

1. Open the WPS 365 client, and on the home page click Admin Console in the lower-left area.
2. In the left panel, click Security Control.
3. In the expanded list, click Document Security.
4. Click File Auto Upload to open the auto-upload configuration page.
5. Switch between WPS Office, WPS Collaboration, and WPS Mail, then choose the needed rule for each one: Forced Sync, Disable Auto Sync, Default Sync, or Default No Sync.
6. Click Save to apply the configuration.

Success Criteria

• Interface result: The sync rule for the selected product line is saved.
• Next step available: You can continue to Settings or Whitelist for more detailed control.

Tips While Using

• You need permission to access the admin console.
• Before saving, confirm that each product line uses the intended rule.

2. Set upload file types

Entry: Admin Console → Security Control → Document Security → File Auto Upload → Settings

1. Open the File Auto Upload configuration page.
2. Click Settings.
3. In Upload File Types, manage the file types that should be uploaded automatically.
4. Save the settings.

Success Criteria

• Interface result: The upload file type list is updated.
• Next step available: You can continue with member scope settings.

Tips While Using

• Keep only the file types that need centralized management to make policy execution clearer.

3. Set member scope

Entry: Admin Console → Security Control → Document Security → File Auto Upload → Settings

1. Open the File Auto Upload configuration page.
2. Click Settings.
3. In Member Scope, select the members affected by the rule.
4. Save the settings.

Success Criteria

• Interface result: The member scope is updated and shown in the rule configuration.
• Next step available: You can continue to configure whitelist members.

Tips While Using

• Before changing the member scope, confirm which teams or users should follow the rule.

4. Manage the whitelist

Entry: Admin Console → Security Control → Document Security → File Auto Upload → Whitelist

1. Open the File Auto Upload configuration page.
2. Click Whitelist.
3. Click Add to include users who should be exempt from the auto-upload rule.
4. If needed, use Remove or Batch Remove to delete whitelist users.
5. Save the settings.

Success Criteria

• Interface result: The whitelist member list is updated.
• Next step available: Whitelisted members will follow the exemption rule.

Tips While Using

• The whitelist is useful for special roles or temporary exceptions.