How to Use WPS Team Settings on Windows

Use Team Settings through 4 how-to topics, including opening Team Settings, renaming a team, reviewing member permissions, and transferring or dissolving a team; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Open Team Settings

Entry path: Team Documents → target team folder → Team Settings → Team Settings

1. Open the WPS client.
2. Click Team Documents in the left navigation pane on the home page.
3. Right-click the target team folder name.
4. Select Team Settings → Team Settings from the shortcut menu.

Success Criteria

• Interface result: The Team Settings area opens.
• Next action available: You can see items such as team name, member management, transfer team, and dissolve team.

Tips While Using

• Common mistake: If you right-click the wrong item, a different menu may open. Make sure the target team folder is selected.
• Environment note: Your account must already be part of the target team and able to access Team Documents.

2. Rename a Team

Entry path: Team Settings → Team Name

1. Open Team Settings first.
2. Find Team Name in the settings area.
3. Click the edit option.
4. Enter the new team name.
5. Click Save or OK to apply the change.

Success Criteria

• Interface result: The team name is updated to the new name.
• Next action available: You can return to Team Documents and continue using the team.

Tips While Using

• Common mistake: If you enter a new name but do not click Save or OK, the change will not be applied.
• Permission note: Regular members usually cannot change team settings.

3. Review Member Management and Permissions

Entry path: Team Settings → Member Management

1. Open the Team Settings page.
2. Click the view option in Member Management.
3. Browse the member list.
4. Review each member's team document permissions.

Success Criteria

• Interface result: The member list and related permission information are visible.
• Next action available: You can continue checking the team's collaboration permission setup.

Tips While Using

• Common mistake: Do not assume this entry is for directly editing permissions; the described action here focuses on reviewing each member's permissions.
• Environment note: You must be able to access the target team's settings page.

4. Transfer or Dissolve a Team

Entry path: Team Settings → Transfer Team / Dissolve Team

1. Open the Team Settings page.
2. If you need to hand over management, click Transfer Team.
3. Follow the on-screen prompts to transfer team ownership.
4. If you need to close the team, click Dissolve Team.
5. After confirmation, members will no longer be able to access the team, and related files will move to the management backend.
6. Click Save or OK to complete the action.

Success Criteria

• Interface result: The transfer or dissolve action is completed and takes effect.
• Next action available: After transfer, the new owner can continue management; after dissolution, the original team is no longer accessible.

Tips While Using

• Common mistake: Dissolving a team without confirming the impact may interrupt later access for team members.
• Permission note: Transfer Team requires the current team owner.
• Environment note: After dissolution, members lose access, so confirm file handling arrangements first.