WPS Group on Windows: Introduction

WPS Group is a grouped data view in WPS tables; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Group in WPS is a table-view feature for organizing records by field values. It helps you cluster similar entries, review layered data structures, and browse grouped results more efficiently in WPS Office on Windows.

Main capabilities include:

Group records automatically by a selected field value.
Build multi-level grouped views with more than one field.
Review grouped summaries inside the current view.
Collapse or expand groups for overview and detail browsing.

This feature fits project tracking, customer categorization, inventory review, and shared data views.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory network connection is required for local grouping; keep a network connection for collaboration or sync-related work
Other	Open a table that contains usable fields and supports grouped view settings

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a table, and confirm that the Group entry is available in the toolbar

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports grouping records by field value, adding grouping conditions, multi-level grouping, grouped summaries, and collapsing or expanding groups in the current table view.	Microsoft Lists can group a view by column values. Microsoft states that grouping changes display only, supports quick grouping on one column, and can also be configured on one or two columns with filters or sorting.	Google Sheets officially highlights online spreadsheet collaboration, data management, analysis, filter views, comments, and permissions. Its official product page emphasizes spreadsheet collaboration and analysis rather than a dedicated grouped record view like a database table.	Notion databases can group items by property, add sub-groups, and show grouped content across database views. Official help also notes that board views can be regrouped by different properties.	Adobe Acrobat focuses on organizing PDF pages, including adding, extracting, splitting, and reordering pages. It does not provide a comparable grouped table view for record-based data.
WPS Advantages	Advantage: WPS keeps field-based grouping, layered organization, grouped summaries, and expand or collapse browsing in one table workflow.	Compared with WPS: Microsoft Lists grouping is centered on list-view display and column-based grouping in list workflows.	Compared with WPS: Google Sheets official materials focus more on spreadsheet collaboration, analysis, and permissions than on a dedicated grouped record-view workflow.	Compared with WPS: Notion grouping is tied to database views and workspace organization, while WPS is more direct for grouped browsing inside a table-style data view.	Compared with WPS: Adobe Acrobat is designed for PDF page organization rather than grouped data records in a table.
Official Source	—	Use grouping to modify a list or library view	Google Sheets product page	Board view	Organize pages

Overall Conclusion
If your main task is organizing business records by field values inside one table view, WPS Group is a practical fit for that workflow. Microsoft Lists and Notion also support grouping, but they are positioned more around list management and database views, while Adobe Acrobat is focused on PDF page handling.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How Group Helps
1	Customer categorization	Sales teams, operations teams	Customer records are mixed together and hard to review by region or status	Group records by customer-related fields for faster review
2	Project task organization	Project managers, team members	Large task sets are hard to scan by status or owner	Use multi-level grouping by project, owner, or status
3	Inventory review	Warehouse teams, purchasing teams	Similar items are scattered across the table	Group by category or warehouse field and review by section
4	Shared view management	Collaborators	Shared views can be changed and become inconsistent	Set grouping conditions and keep a stable shared view
5	Summary-first browsing	Managers, analysts	Teams need category-level summaries before opening details	Review grouped summaries first, then expand specific records

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Group feature	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Cloud storage	1 GB	20 GB or more depending on plan
Advanced PDF and extended tools	Limited or plan-based	More advanced tools are included by plan
Templates and some value-added resources	Limited access	Broader access

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Everyday grouping and basic data organization	Free	The Group feature itself is available for routine table organization and browsing
More cloud storage, PDF work, or broader office features	WPS Premium	A better fit if you also need more advanced office and value-added capabilities

Membership page: Subscribe to WPS Premium