Export and Save As in WPS on Windows: Introduction

WPS Export and Save As helps you export the current database view as an online spreadsheet, a local .xlsx file, or a ZIP package; 3 core tasks are covered, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Export and Save As is a data export feature for database views in WPS on Windows. It helps you turn the current view into a file that can be continued online, stored locally, or packaged for archiving.

Core tasks include:

Export to Online Spreadsheet: create an online spreadsheet from the current view and save it to My Cloud Documents for continued viewing and collaboration.
Export to Local Spreadsheet: export the current view as an .xlsx file for local storage, backup, or opening in other spreadsheet tools.
Export to ZIP Package: export the current view together with its attachments in a compressed package for more complete project archiving.

Common use cases include data backup, cross-tool sharing, and project archiving. It is especially useful when you need to export only visible records in the current view or keep attachment materials together with table data.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is needed for exporting to an online spreadsheet; for local spreadsheet or ZIP export, a stable connection is recommended while data is being prepared
Other	You need access to the target database; if you want to export attachments, make sure the current view includes attachment fields

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open the target database, and confirm that the Export Data entry is available from the More Actions menu of the table view

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports exporting the current database view as an online spreadsheet, a local `.xlsx` spreadsheet, or a ZIP package; the ZIP option is suitable when attachments also need to be exported.	Excel supports saving a workbook in another file format, including `.xlsx`, text, PDF, and XPS formats.	Google Sheets supports downloading spreadsheets for use in other programs and emailing copies as attachments in formats such as PDF or Excel.	Notion supports exporting pages or databases as PDF, HTML, Markdown, and CSV; database export is mainly CSV-based.	Acrobat mainly exports PDFs to Word, Excel, PowerPoint, and image formats, with a PDF-centered workflow.
WPS Advantages	Advantage: One export flow covers online spreadsheets, local `.xlsx` files, and ZIP packages, which is practical for collaboration, offline storage, and attachment archiving.	Compared with WPS: Excel focuses more on file-format conversion for existing workbooks, and this page does not describe packaging attachments together with exported spreadsheet data.	Compared with WPS: Sheets emphasizes download and email attachment sharing, and the official page does not describe exporting spreadsheet data together with attachments in one package.	Compared with WPS: Notion supports multiple export formats, but database export is mainly CSV-based, so spreadsheet compatibility and attachment packaging differ.	Compared with WPS: Acrobat is designed for PDF conversion rather than exporting a database or spreadsheet view directly.
Official Source	—	Save a workbook in another file format	Export spreadsheets	Export your content	Export PDFs

Overall Conclusion
WPS is well suited to workflows built around exporting the current database view into a next-step file quickly. It is especially practical when you need to switch between online collaboration, local retention, and attachment archiving. Other products also provide export-related features, but their focus is different from a database-view export flow.

Use Cases

No.	Scenario	Suitable for	Main challenge	Recommended approach
1	Continue working online	Project collaborators	The current view needs to be moved into an online spreadsheet for follow-up work	Export to Online Spreadsheet and continue from My Cloud Documents
2	Back up the current view locally	Data coordinators	A local spreadsheet copy is needed for offline storage	Export to Local Spreadsheet to generate an `.xlsx` file
3	Archive project materials with attachments	Project managers	Exporting only table data may leave out attachment materials	Export to ZIP Package to keep table data and attachments together
4	Share filtered results	Team members	Only visible records should be exported, not hidden ones	Apply the needed view filters first, then export
5	Deliver a simplified field set	Report creators	Not every field should be shared with the recipient	Hide unnecessary columns before exporting

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Core Writer, Spreadsheet, and Presentation apps	✅ Available	✅ Available
Database export and save-as workflows used in this feature	✅ Available	✅ Available
Some advanced PDF and AI features	May be limited depending on the page description	✅ More advanced capabilities are included
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Routine database export and current-view backup	Free	This feature is available for regular export needs without membership
Frequent PDF, AI, or larger cloud storage needs	WPS Premium	Better suited to users who want more advanced office capabilities in one plan

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