WPS Rich Text Field on Windows: Introduction

WPS Rich Text Field helps you store long formatted text in a multi-dimensional table; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Rich Text Field is a basic field type in a multi-dimensional table. It is suitable for requirement descriptions, detailed notes, meeting records, and other content that needs structured formatting. It supports longer text input and lets you apply bold, italic, links, images, and lists inside the text.

Core capabilities include:

Create a rich text field to add an editable long-text column to a table.
Enter rich text content in a cell and use the toolbar for common formatting.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and open the related multi-dimensional table workspace
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is recommended when opening online tables, inserting online resources, or syncing content
Other	Signing in with a WPS account is recommended for accessing and saving online table content

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a multi-dimensional table, and confirm that the Rich Text field type is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Rich Text Field in a multi-dimensional table supports longer text content with formatting such as bold, italic, links, images, and lists.	Microsoft Lists supports formatted content in a Multiple lines of text column, including enhanced rich text with hyperlinks, pictures, and tables.	Google Sheets supports rich text runs, hyperlinks, and wrap settings inside cells, but this is centered on cell text formatting rather than a dedicated rich text field.	Notion supports styled text, lists, images, links, and embedded content in pages and blocks, which fits document-style editing.	Adobe Acrobat supports multi-line text fields and scrolling long text in PDF forms, mainly for form-filling scenarios.
WPS Advantages	Advantage: It keeps formatted long-form notes inside a table field, which is useful when structured records and descriptive content need to stay in the same row.	Compared with WPS: Rich text is tied to list column settings and list forms rather than a table field designed for record details in the same way.	Compared with WPS: Rich text is mainly applied within spreadsheet cells, so the field model and presentation differ from a record-oriented rich text field.	Compared with WPS: It is stronger for page-based writing, but not centered on table-field input inside a structured record.	Compared with WPS: It focuses on PDF form fields instead of collaborative online table records.
Official Source	—	Microsoft Lists column types	Google Sheets cells	Notion writing and editing basics	Adobe Acrobat form field properties

Overall Conclusion
WPS Rich Text Field is well suited to workflows that keep structured table data and formatted explanations in the same record. If your main workflow is list-column setup, spreadsheet cell formatting, page-based writing, or PDF form filling, the other products provide their own corresponding approaches.

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Requirement notes	Product and project teams	Plain text is not enough for hierarchy and emphasis	Use lists, bold text, and links in a rich text field
2	Meeting records	Collaborative teams	Long meeting notes are scattered across tools	Keep multi-paragraph notes with formatting in one record
3	Asset remarks	Operations and design teams	Images and notes are hard to review when stored separately	Insert images and explanations in the same field
4	Form supplements	Data entry staff	Short fields cannot hold enough background information	Store longer supporting text in a rich text field
5	Knowledge entries	Internal knowledge owners	Table records need more context	Add links, lists, and highlighted points inside each record

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
Basic PDF features and PDF reading	✅ Available	✅ Available
Advanced PDF editing and more advanced tools	Some features are limited	✅ Available
Cloud storage	1 GB	20 GB or more depending on plan
AI tools	Some tools are available with limits	Available, usually with daily usage limits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly use Rich Text Field and standard document editing	Free	This feature is available without membership, and the free plan covers common office tasks
You also need more PDF tools, cloud storage, or AI features	WPS Premium	A better fit for users who need broader advanced office features

WPS membership center: Subscribe now