WPS Kanban View New/Delete Records on Windows: Introduction

WPS Kanban View New/Delete Records is a record management feature in the kanban view of WPS Spreadsheets; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Kanban View New/Delete Records is a built-in record management feature in WPS Office for Windows multi-dimensional spreadsheets. It helps you add new cards and remove unneeded records directly in a kanban workflow.

Core capabilities include:

Add a record from the top toolbar when you want a quick global entry point.
Add a record from the bottom of a grouped column when you want the new card to go into a specific group.
Delete a record from the card shortcut menu when you need to clean up duplicate or outdated items.

This feature is useful for task tracking, sales pipeline updates, project status boards, and team collaboration workflows.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory connection for local editing; keep a network connection for sync or collaboration features
Other	You need access to a file or workspace that contains a multi-dimensional spreadsheet and the required edit permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a multi-dimensional spreadsheet, switch to kanban view, and confirm that you can see “+ Add Record” or the card right-click menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	The kanban view lets you add records from the top toolbar or from the bottom of a grouped column, and delete records from a card shortcut menu.	Microsoft Lists supports adding list items and deleting selected items, with a workflow centered on list item management.	Google Sheets tables support creating tables, appending rows, and deleting table rows, with a workflow centered on table data structure.	Notion databases support multiple views, and database items can be added with New or + New while pages can be moved to trash.	Adobe Acrobat mainly supports adding and deleting PDF form fields, with a workflow centered on form editing.
WPS Advantages	Advantage: WPS keeps add and delete actions close to kanban cards and grouped columns, which fits board-based task management more directly.	Compared with WPS: the official guidance focuses on list items rather than card-based kanban record actions.	Compared with WPS: the official guidance focuses on spreadsheet tables and rows rather than kanban cards.	Compared with WPS: it supports flexible database views, but the official delete behavior is described as moving pages to trash or archive.	Compared with WPS: Acrobat focuses on PDF form fields, so it is not a direct board-style record management workflow.
Official Source	—	Add, edit, or delete list items	Tables in Google Sheets	Intro to databases; Update page	Work with form fields

Overall Conclusion
If your main workflow depends on grouped columns and card-based record updates, WPS provides a more direct kanban entry path for adding and deleting records. Microsoft, Google, and Notion cover part of the same need from list, table, or database angles, while Adobe focuses on PDF form editing rather than board records.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Quick task capture on a board	Project members	New tasks need to be added without switching views	Use the top toolbar “+ Add Record” entry
2	Add a card directly to a target group	Sales or operations teams	A new record needs to appear in a specific grouped column	Use the “+ Add Record” button at the bottom of that column
3	Remove outdated cards	Team leads	Duplicate or expired records make the board harder to read	Delete the record from the card shortcut menu
4	Enter several records in a row	Data maintenance staff	Reopening the add panel repeatedly slows down entry	Turn on “Continue adding after submit”
5	Fill in hidden fields during entry	Spreadsheet maintainers	Not all fields are visible on the card	Expand “Hidden fields” in the add record panel

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
Add and delete records in this kanban view workflow	✅ Available	✅ Available
Some advanced PDF editing and other advanced tools	Partially limited	✅ Available
Cloud storage	1 GB	20 GB, based on the current official pricing page

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Usage scenario	Recommended plan	Why
Daily kanban record maintenance	Free	This feature can be used without membership for adding and deleting records
Users who also need more PDF tools, cloud storage, or advanced office features	WPS Premium	A better fit when your workflow extends beyond basic board record management

WPS membership center: Subscribe now

Source: WPS Office pricing page