When Adding Record in WPS on Windows: Introduction

When Adding Record is an automation trigger in WPS multi-dimensional tables on Windows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

When Adding Record is a trigger type in WPS Office multi-dimensional table automation on Windows. It starts a preset workflow after a new record is created in a data table.

Its main capabilities include:

Create a When Adding Record trigger: choose When Adding Record as the trigger condition in the automation editor.
Configure the trigger: select the target table, set non-empty field requirements, add filter conditions, then save and enable the workflow.

This trigger is useful for data collection, task assignment, status follow-up, and notification workflows where actions should continue after a new record enters a table.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is recommended when creating or enabling automation workflows
Other	You need access to the target multi-dimensional table and the required viewing or editing permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a multi-dimensional table, and confirm that the Automation entry is visible near the upper-right area

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In multi-dimensional table automation, you can choose When Adding Record as the trigger in a blank workflow, then configure the target table, non-empty fields, and filter conditions.	SharePoint Connector in Power Automate provides the When an item is created trigger to start a flow when a new list item is created.	SpreadsheetTriggerBuilder in Apps Script can create spreadsheet triggers such as onChange, onEdit, and onFormSubmit for spreadsheet events.	Database automations support the Page added trigger to run follow-up actions when a new page is added to a database.	Acrobat Sign automation triggers focus on agreement creation, signing, and status events rather than table-record creation events.
WPS Advantages	Advantage: The trigger entry is directly available inside the multi-dimensional table automation flow. Distinct: The same setup panel lets you choose the target table, non-empty fields, and filter conditions together.	Compared with WPS: It supports new-item triggers, but the workflow is centered on SharePoint lists together with Power Automate.	Compared with WPS: Spreadsheet events can be automated, but setup is more script-oriented.	Compared with WPS: It supports page-added database automation, but official guidance states that database automations are mainly available on paid plans.	Compared with WPS: It is designed for e-signature lifecycle events, not a matching table-record trigger workflow.
Official Source	—	Microsoft SharePoint Connector in Power Automate	SpreadsheetTriggerBuilder	Database automations	Supported Triggers

Overall Conclusion
If your workflow starts when a new table record is created, WPS offers a direct setup path inside multi-dimensional table automation. Other products also provide automation triggers, but their component focus, setup style, and plan availability differ.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Auto-assign new leads	Sales teams	New leads need follow-up after entry	Use the trigger to start downstream actions after a record is added
2	Notify after ticket intake	Support teams	New tickets may be missed after submission	Trigger reminders or follow-up actions when a new record appears
3	Validate submitted entries	Operations teams	New records need required fields before processing	Use non-empty field conditions before the workflow runs
4	Start workflows only for matching records	Project teams	Only some new records should continue in the process	Add filter conditions to limit which records trigger the flow
5	Use record creation as a workflow starting point	Collaborative teams	New records need to connect to later automation steps	Use When Adding Record as the first node in the workflow

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
The When Adding Record trigger described here	✅ The source page marks it as unrestricted by membership	✅ Available
Advanced PDF editing and more advanced tools	Depends on the feature	Usually includes broader access
Cloud storage and some extended benefits	Basic range	Usually includes more storage and extended benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to set up the When Adding Record trigger in a multi-dimensional table	Free	The feature page marks this trigger as having no membership restriction
You also need more advanced tools and extended benefits	WPS Premium	Suitable for users who also need more PDF, cloud, or other advanced capabilities

WPS membership purchase: Subscribe now