How to Use WPS Recent Changes on macOS

Use Recent Changes with 4 how-to topics, all available without membership; choose a topic from the index and follow the entry path and steps to review spreadsheet edits.

How-to Index

How-to Guide

1. Open Recent Changes from the Collaboration tab

Entry path: Collaboration → History → Recent Changes

1. Open the spreadsheet you want to review.
2. Select a specific cell or the range you want to inspect.
3. Click the Collaboration tab.
4. Click the History button on the toolbar.
5. Select Recent Changes from the drop-down menu.

Success Criteria

• Interface result: You can see the Recent Changes menu entry.
• Next action available: You can continue to choose a view by scope or time range.

Tips While Using

• Common mistake: If the target spreadsheet is not open, you cannot review its change records.
• Environment note: A stable network connection is recommended for collaboration-related records.

2. View recent changes for a cell or range

Entry path: Collaboration → History → Recent Changes → Recent Changes for Cells

1. Select the target cell or the range you want to review.
2. Click History on the Collaboration tab.
3. Select Recent Changes.
4. Click Recent Changes for Cells in the submenu.
5. Review the change records for the selected cell or range.

Success Criteria

• Interface result: The interface shows change records related to the current cell or range.
• Next action available: You can switch to another selection and review changes again.

Tips While Using

• Common mistake: If you do not select the target cell first, the result may not match the scope you expect.
• Environment note: Older records may no longer appear if they are outside the available retention window.

3. Review changes by time range for today, the last 3 days, or the last 7 days

Entry path: Collaboration → History → Recent Changes

1. Open the Recent Changes menu.
2. Check the available submenu options.
3. Select Today's Changes, Changes in the Last 3 Days, or Changes in the Last 7 Days.
4. Review the data change records for the selected time range.

Success Criteria

• Interface result: The change list updates to match the selected time range.
• Next action available: You can switch to another time range and continue reviewing records.

Tips While Using

• Common mistake: Choosing the wrong time range may show too many or too few records.
• Environment note: Records outside the available history window may not be visible.

4. Open change tracking from the File menu and filter records

Entry path: File menu → Recent Changes / Change Tracking

1. Select the specific cell or range you want to review.
2. Click the File menu in the upper-left area.
3. Find Recent Changes in the menu.
4. Choose the time period you want to review.
5. Click Change Tracking to open the filter pane on the right.
6. Filter records by Worksheet, Time, or All Actions.
7. Click a specific record to jump to the related cell.

Success Criteria

• Interface result: The change filter pane appears on the right with available filter options.
• Next action available: Clicking a record takes you to the related cell location.

Tips While Using

• Common mistake: If you do not use filters when there are many edits, it takes longer to find the target record.
• Environment note: The visible record content depends on the available history range.