How to Use WPS Proofreading on Windows

Use WPS Proofreading with 4 how-to topics, including running checks, processing suggestions, managing dictionaries, and adjusting settings; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Run a proofreading check

Entry path: Review tab → Proofreading → General Proofreading / Batch Proofreading

1. Click the Review tab.
2. Find the Proofreading button on the toolbar.
3. Select General Proofreading or Batch Proofreading from the drop-down menu.
4. Wait while the selected range is scanned.
5. Review the detected issues in the panel on the right.

Success Criteria

• Interface result: A proofreading results panel appears on the right and lists detected issues.
• Next action available: You can continue with correction, ignore, or skip actions.

Tips While Using

• Common mistake: If you do not select the intended range first, the checked area may differ from what you expected.
• Environment note: An internet connection is recommended when using proofreading.

2. Process proofreading suggestions

Entry path: Proofreading results panel

1. Review the issue type, location, and suggested content for each item in the right-side results panel.
2. Click Correct to apply the current suggestion.
3. Click Ignore to skip the current suggestion.
4. Click One-click Correction to process suggestions in bulk.
5. Click ... to add the related word to a dictionary.
6. Click Export Report to export a correction report.

Success Criteria

• Interface result: Processed suggestions are updated or removed from the current list.
• Next action available: You can continue with the next suggestion or export a report.

Tips While Using

• Common mistake: Before using One-click Correction, confirm that the current suggestions are suitable for the whole spreadsheet.

3. Manage dictionaries

Entry path: Review tab → Proofreading → Dictionary Management

1. Click the Review tab.
2. Click Proofreading.
3. Select Dictionary Management from the drop-down menu.
4. Add or remove entries such as approved words, incorrect words, sensitive words, terms, and names or titles.

Success Criteria

• Interface result: The dictionary management page shows and saves added or removed entries.
• Next action available: Later proofreading runs can reduce repeated prompts or apply more specific checks.

Tips While Using

• Common mistake: Adding temporary words to a long-term dictionary may affect later checks in other files.

4. Adjust proofreading settings

Entry path: Review tab → Proofreading → Settings

1. Click the Review tab.
2. Click Proofreading.
3. Select Settings from the drop-down menu.
4. Adjust Check Items and Check Preferences on the settings page.

Success Criteria

• Interface result: The settings page shows the current check items and preference options.
• Next action available: After saving, you can run proofreading again with the updated rules.

Tips While Using

• Common mistake: If you change preferences but do not run proofreading again, the results may still reflect the previous settings.