Insert/Delete Rows and Columns in WPS on Windows: Introduction

Insert/Delete Rows and Columns in WPS on Windows helps you add or remove entire rows and columns in a spreadsheet; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Insert/Delete Rows and Columns is a built-in spreadsheet editing feature in WPS Office for Windows. It helps you insert new rows or columns at a specific position, or remove selected rows and columns directly from the worksheet.

Core capabilities include:

Insert rows or columns from the right-click menu for quick worksheet edits.
Use the Insert tab and the Rows and Columns button for menu-based operations.
Delete multiple selected rows or columns in batches when cleaning up a worksheet.

This feature is useful for data entry updates, table structure changes, and worksheet cleanup. After you insert rows or columns, nearby data shifts automatically to make room for the new structure.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection is required for local row and column editing
Other	Open an editable spreadsheet file and make sure you have permission to edit it

Download & Installation

Before using this feature, install WPS Office on your Windows device and open a spreadsheet file.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Spreadsheet, open any worksheet, and confirm that the row header, column header, or the Insert tab shows row and column commands

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports inserting rows above or below, inserting columns to the left or right, and deleting selected rows or columns from the right-click menu or the Insert tab.	Excel support documentation explains that you can insert or delete worksheet rows and columns from Home > Insert or by right-clicking row and column headers.	Google Sheets help explains that you can insert or delete rows, columns, and cells from the right-click menu, including adding multiple rows or columns at once.	Notion database tables let you add properties, insert a property to the left or right in table view, and delete properties, which is a weaker table-structure equivalent rather than cell-based spreadsheet editing.	Acrobat focuses on converting PDF files to Excel while preserving columns, layout, and formatting, rather than editing spreadsheet rows and columns directly.
WPS Advantages	Advantage: WPS provides both right-click shortcuts and a top menu entry in the same spreadsheet editing workflow, which is convenient for quick worksheet structure changes.	Compared with WPS: Excel also provides menu and right-click methods, so the workflow is similar.	Compared with WPS: Google Sheets supports row and column insertion and deletion, but the official guidance is centered on the web interface.	Compared with WPS: Notion is oriented more toward database property management than traditional spreadsheet row and column editing.	Compared with WPS: Acrobat is designed for PDF-to-Excel conversion, not direct spreadsheet structure editing.
Official Source	—	Insert or delete rows and columns in Excel	Add or move columns and cells	Database properties	Convert a PDF to Excel

Overall Conclusion
For direct spreadsheet row and column editing, WPS, Excel, and Google Sheets all provide straightforward insertion and deletion workflows. Notion is better suited to database property management, while Adobe Acrobat is more suitable when you need to convert PDF content into an editable spreadsheet first.

Use Cases

No.	Scenario	Suitable For	Main Need	How This Feature Helps
1	Add a missing data row	Finance, admin, and operations users	A record is missing in the middle of a worksheet	Insert a new row above or below the target position and fill in the missing data
2	Add a new field column	Data organizers	The worksheet needs a new category or notes field	Insert a new column to the left or right of the target column
3	Remove unused content	Everyday office users	The worksheet contains blank or outdated rows and columns	Select the full row or column and delete it directly
4	Clean up a template in batches	Users maintaining worksheet templates	Multiple extra rows or columns need to be removed	Select multiple rows or columns and delete them together
5	Follow a menu-based workflow	New users	The right-click menu is not familiar yet	Use the Insert tab and the Rows and Columns button

Membership & Benefits

Free vs WPS Premium

This feature is available without a membership. If you also need additional advanced capabilities, you can review your account plan for other benefits.

Capability	Free	WPS Premium
Insert rows or columns	✅ Available	✅ Available
Delete rows or columns	✅ Available	✅ Available
Other advanced office benefits	Available within the current account scope	May include more advanced capabilities depending on the plan page

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
Everyday row and column insertion or deletion	Free	This feature itself has no membership restriction
Broader advanced office needs	WPS Premium	Suitable if you want additional benefits in the same account plan

WPS membership center: Subscribe now