WPS Shortcut on macOS: Introduction

WPS Shortcut on macOS helps you place frequently used smart spreadsheets in a chosen cloud document location for faster access; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All tasks in this guide are available directly

About This Feature

Overview

Shortcut is a cloud document management feature for smart spreadsheets in WPS Office for Mac. It helps you place frequently used spreadsheets in locations such as My Cloud Documents or Team Documents so you can find them faster later.

Core tasks include:

Add a shortcut from the cloud document list: create a quick entry for a target smart spreadsheet from Recent Documents or the cloud document list.
Add a shortcut from inside a document: place the current spreadsheet into a selected folder while the file is open.
Delete a shortcut: remove the shortcut entry while keeping the original file.

This feature is useful for project spreadsheets, shared team spreadsheets, and personal files you open often.

System Requirements

Item	Requirement
Operating system	A Mac computer with a currently supported version of macOS
App version	The latest version of WPS Office for Mac is recommended
Network	A stable internet connection is needed when adding, syncing, or opening cloud document shortcuts
Other	Sign in to your WPS account and make sure you can access the related cloud or team documents

Download & Installation

Before using Shortcut, install WPS Office for Mac and sign in to your account.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS → open Cloud Documents or any smart spreadsheet → confirm that the Add Shortcut entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you add a shortcut from the cloud document list with a right-click, or from an open smart spreadsheet through the title bar drop-down menu. Deleting a shortcut does not delete the original file.	OneDrive lets users add shared folders to My files with Add shortcut to My files for easier access in OneDrive. The official page mainly describes shared-folder shortcuts.	Google Drive lets users create shortcuts for files or folders and place them in another location while keeping the shortcut linked to the original item.	Notion does not provide the same cloud-file shortcut model. A close alternative is adding pages to Favorites for faster access from the sidebar.	Acrobat supports Quick action toolbar customization for faster access to tools, but the official help does not describe a direct equivalent for cloud document file shortcuts.
WPS Advantages	Advantage: WPS provides both a list-based shortcut entry and an in-document shortcut entry. Advantage: removing a shortcut keeps the original file in place.	Compared with WPS: the official Microsoft page focuses on shared-folder shortcuts in OneDrive, with less direct guidance for file-level shortcut management in this workflow.	Compared with WPS: Google Drive supports file and folder shortcuts, but the workflow is centered on Drive organization in the web interface.	Compared with WPS: Favorites are closer to page bookmarking than placing a cloud document shortcut into a selected folder location.	Compared with WPS: Adobe focuses more on tool access customization than document shortcut management.
Official Source	—	Add shortcuts to shared folders in OneDrive	Find files & folders with Google Drive shortcuts	Intro to workspaces	Customize Quick action toolbar in Acrobat

Overall Conclusion
WPS Shortcut is more directly aligned with everyday cloud document access for spreadsheet work. It supports both list-based and in-document shortcut creation, which makes it easier to keep frequently used files in familiar locations.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How Shortcut Helps
1	Keep a project spreadsheet easy to reach	Project members	Recent files can be pushed down by newer files	Add the spreadsheet to My Cloud Documents or a team location
2	Open shared team spreadsheets faster	Collaborative teams	Shared files are spread across multiple paths	Create shortcuts for commonly used spreadsheets in Team Documents
3	Save a shortcut while editing	Spreadsheet editors	You may need to return to the file list to organize access	Add a shortcut directly from the title bar drop-down menu
4	Clean up unused entries	Individual users	Too many shortcut entries can slow down file finding	Delete shortcuts you no longer need while keeping the original file
5	Continue work across devices	Users signed in with the same account	You may need to find the same file again on another device	Open the original spreadsheet again through its cloud shortcut

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic smart spreadsheet shortcut usage	✅ Available	✅ Available
Basic cloud document access	✅ Available	✅ Available
More advanced office and PDF features	Some functions are limited	More advanced functions and higher quotas are available
Cloud storage	1 GB	20 GB on plans shown on the pricing page

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to manage quick access to frequently used smart spreadsheets	Free	The shortcut-related tasks in this guide are available directly
You also need more advanced office, PDF, or cloud storage capabilities	WPS Premium	Better suited for users with broader productivity and storage needs

WPS membership center: Subscribe now