How to Save As and Export in WPS on Windows

Use Save As and Export with 2 how-to topics, including saving a smart spreadsheet as a copy and exporting it in other formats; choose a topic from the index and follow the steps to complete the task.

How-to Index

How-to Guide

1. Save a smart spreadsheet as a new copy

Entry point: File (☰) icon → Save As

1. Click the File (☰) icon in the upper-left corner.
2. Select Save from the menu.
3. Choose Save or Create Copy.
4. Select the save location.
5. Click Save and Open to finish.

Success Criteria

• Interface result: A new file copy is created and opened.
• What you can do next: You can continue editing the new file while the original collaborative file stays unchanged.
• No side effect: The original file is not overwritten directly.

Tips While Using

• Common mistake: If you are not sure whether to use Save or Create Copy, confirm whether you need a separate working file first.
• Environment note: Saving to a local folder requires write permission for that location.

2. Export to other formats

Entry point: File (☰) icon → Export / Export to multidimensional table

1. Click the File (☰) icon in the upper-left corner.
2. Select Export from the menu.
3. Choose the format you need, such as PDF, CSV, Excel, or image.
4. If you need a structured table conversion, choose Export to multidimensional table.
5. Follow the prompts to finish the export and save the file.

Success Criteria

• Interface result: The exported file is generated in the selected format.
• What you can do next: You can open, share, or upload the exported file.
• No side effect: The original smart spreadsheet remains unchanged after export.

Tips While Using

• Common mistake: CSV export does not keep formulas and only keeps displayed values.
• Environment note: A stable network connection is recommended for collaborative spreadsheet export.
• File behavior: PDF export keeps calculation results, not the formulas themselves.