WPS Email Fields on Windows: Introduction

WPS Email Fields helps you create email-type fields and enter email addresses in Smart Table; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are available directly

About This Feature

Overview

Email Fields is an email field type in WPS Smart Table for entering, validating, and managing email addresses. After you create the field, entered addresses are checked automatically for common email formatting. Once an address is accepted, the cell displays a clickable email address that can open your default mail app.

Core tasks include:

Create an email field: add a dedicated field in the table header for structured email collection.
Enter an email address: type an address, let the format check run automatically, and keep it as clickable contact data.

This feature fits contact management, registration tracking, team directory maintenance, and similar workflows where email data needs to stay structured and easy to use.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory network connection is required for basic field creation and entry
Other	To open a new message from a clicked email address, set up an available default mail app in Windows

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter Smart Table, and confirm that the Email option appears in the field type list

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a dedicated email field in Smart Table. After entry, the address is checked for email format and remains clickable in the cell to open a local mail app.	Outlook supports adding a mailto email link in a message body, which can open a new message addressed to the selected recipient.	Gmail supports entering recipients while composing email and sending attachments, but the public help page does not describe a table-style email field or field-level email validation.	Notion databases include an Email property that accepts an email address and launches your mail client when clicked.	Acrobat supports adding links in PDFs, but its official help is focused on PDF link editing rather than table-style email fields.
WPS Advantages	Advantage: WPS combines structured field entry, email format checking, and clickable contact actions directly in a table workflow.	Compared with WPS: focuses more on inserting email links inside message content than managing email data as a table field.	Compared with WPS: focuses more on the email sending workflow and does not document an equivalent table field for email data.	Compared with WPS: also supports clickable email values, but WPS is more focused here on spreadsheet-style field entry and ongoing table management.	Compared with WPS: mainly covers PDF link editing, which is a different workflow from managing email data in a table field.
Official Source	—	Add a return email link in Outlook	Write an email in Gmail	Database properties in Notion	Add links to PDFs in Acrobat

Overall Conclusion
WPS Email Fields is a practical fit when email addresses need to stay inside a structured Smart Table workflow. For scenarios that require field-based entry, automatic format checking, and quick contact actions from the table itself, WPS keeps the process more direct, while the compared products focus more on message composition, database properties, or PDF links.

Use Cases

No.	Scenario	Suitable for	Main issue	How Email Fields helps
1	Customer contact management	Sales and support teams	Email addresses are scattered and easy to mistype	Create one email field to collect and check customer email addresses consistently
2	Event registration tracking	Operations and admin teams	Registration forms often contain inconsistent email formats	Use an email field in the table to reduce cleanup work later
3	Team directory maintenance	Team leads	Updated contact details are harder to use quickly	Keep addresses clickable so a mail app can open from the table
4	Project contact lists	Project managers	External contacts need to be maintained in one table	Store and review addresses in a dedicated email field
5	Form data archiving	Data coordinators	Plain text fields do not clearly separate email data from other text	Use a dedicated email field to keep the table structure clearer

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Writer, Spreadsheet, and Presentation apps	✅ Available	✅ Available
Basic use of email fields in Smart Table	✅ Available	✅ Available
Some advanced PDF and AI features	Limited availability or unavailable depending on the feature	✅ More advanced features available
Cloud storage	1 GB	20 GB or higher depending on plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to create and fill email fields in Smart Table	Free	This feature itself has no membership restriction in the current workflow
You also need more PDF, AI, or cloud storage features	WPS Premium	Better for broader office workflows and larger storage needs

Subscribe through the WPS Office pricing page.